05a SOW - USASOC SARM (20 Dec 21).docx

USASOC Special Activities Resource Management (SARM) Support Statement of Work 20 December 2021

1.1 DESCRIPTION OF ORGANIZATION REQUIRING SUPPORT

The United States Special Operations Command (USSOCOM), Deputy Chief of Staff-Comptroller (DCSCMP) is responsible for resourcing the Army Special Operations Forces (ARSOF). The Comptroller correspondingly provides financial management and technical support on budget formulation and execution and other financial issues pertaining to Special Operations Forces (SOF) mission activities. The Comptroller monitors, tracks, and manages funding, monitors support provided to SOF activities and their designated Executive Agents. The Comptroller is also responsible to track, monitor, and execute USSOCOM’s funding in support of contingency operations worldwide.

1.2 TASK PURPOSE/SCOPE

Provide USASOC DCSCMP Accounting, Budget Analysis, Management Analysis, and Financial Management Operations support services at Fort Bragg and the National Capital Region (NCR). This effort will provide financial management and technical support to the USASOC DCS, Comptroller on budget formulation and execution and other financial issues pertaining to SOF mission activities in the form of manpower augmentation support services to meet USSOCOM OCO programs requirements.

2.0 GENERAL REQUIREMENTS

The contractor shall be responsible for meeting the following general requirements, as well as the specific requirements identified in Section 3 of this SOW.

2.1 TRANSITION

The contractor shall be responsible for executing smooth transition and for ensuring fully qualified personnel are in place on day one of performance for each position. The contractor shall ensure no interruption of mission occurs during the transition period. Throughout the transition, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

The Government will coordinate with the contractor to ensure transfer of work control, delineating the method for processing and assigning tasks. The contractor shall provide weekly updates during the transition period (until all FTEs are in place) to ensure the Government is fully informed of the transition status and any issues that may be identified.

2.2 QUALIFIED PERSONNEL

The contractor shall be responsible for providing personnel that meet the required skills and qualifications as set forth in Table 4.1 of this SOW. The contractor shall ensure personnel are fully trained to meet mission requirements from day one of performance.

2.3 MANAGEMENT OF ISSUES

The contractor shall address all performance issues and customer complaints to ensure the requirements defined in the SOW are satisfied and issues resolved within 3 business days.

2.4 MANAGEMENT OF POSITIONS SHORTFALLS (RETENTION/FILL RATES)

A Full Time Equivalent for this task order equates to 1,920 hours per year. The contractor shall ensure any absences (including leave, medical emergencies, etc) lasting more than ten consecutive workdays are back-filled with a qualified candidate for the duration of the absence or until permanently filled. The contractor shall ensure fully qualified personnel are in place to fill vacancies IAW the Service Delivery Summary (SDS) when personnel depart this task order.

Surge capacity is defined as operational requirements which require additional contractor work hours to support operational needs or contingences. The contractor shall ensure that surge capacity, when approved by the Contracting Officer’s Representative (COR), is met by additional hours worked by contractor personnel currently assigned to the task order. Surge hours shall be scheduled as required during after-duty hours, weekends, and holidays.

3.0 SPECIFIC REQUIREMENTS.

The contractor shall: Establish and maintain a cost-effective program to track, monitor, and report all funding allocated to additional SMU operations; establish and maintain a cost-effective program to assist in providing oversight and policy guidance for the entire DCSCMP directorate, and establish and maintain a cost-effective program to assist in providing oversight and policy guidance of USASOC's OCO programs. The Contractor shall understand the operational context of Special Mission Unit (SMU) missions.

3.1 BUDGET FORMULATION AND EXECUTION SUPPORT

a. Assist in analyzing, providing advice and recommendations, and coordinating required actions on SOF mission activities, operational and logistics issues with funding implications for USASOC.

b. Assist with the tracking, monitoring, and funding execution of USASOC’s participation in specified SOF mission activities

c. Support the monitoring, tracking, and management of funding, and monitor the support provided to the SOF activities and their designated Executive Agents.

d. Assist and coordinate with applicable staff directorates status of current and future mission budget formulation requirements

e. Assist with Joint Reviews, Negative Unliquidated Obligations (NULO) reconciliation, and prior year reconciliation accounting functions

f. Provide budget-related financial analysis and recommendations on matters such as fund availability, effects of budgetary changes on related activities, and the status and use of funds

g. Interpret Office of Budget and Management (OMB) budget guidance, and provide associated exhibits and justification books, such as CB/JB in response to congressional requests/inquires.

h. Track SMU special access programs obligations and expenditures in accordance with (IAW) pertinent laws and regulations.

3.2 ACCOUNTING SUPPORT

a. Provide support to an Army Service Component Command (ASCC) element that provides oversight and administrative control to subordinate organizations

b. Provide public and private accounting and budgeting services for the development, management, and review of financial and banking records for proprietary Department of Defense (DoD commercial entities.

c. Provide federal, state, and local Government accounting services, as well as private accounting and budgeting services for the development, management, and review of financial and banking records for proprietary DoD commercial entities.

d. Support monitoring, tracking, and management of funding, and monitor the support provided to the SOF activities and their designated Executive Agents.

e. Support periodic auditing, advise and assist in accounting staff tax-related training development and assist in the relationship development with commercial business entities.

f. Review Statements of Work (SOW), Statements of Objectives (SOO), Independent Government Cost Estimates (IGCE), and Life Cycle Cost Estimates for accuracy.

g. Determine the necessary adjustments required to close-out the subsidiary and general ledger accounts, and provide advice and technical assistance on continuing resolution allocations, apportionments, allowances, and requests for additional funds

3.3 DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT AND TRAVEL SUPPORT

a. Monitor and process financial management operations through a variety of execution, oversight, audit, and investigative processes to identify and develop corrective actions for management control issues

b. Assist in the development, implementation, and management of military pay, travel, and accounts payable systems and procedures.

c. Support military travel in DTS drafting and completing travel orders, travel vouchers, monthly accounting reconciliation and assist with travel debt notification, processing, and suspense management.

d. Ensure adequacy of policies analysis, accuracy of records and controls to ensure implementation, and internal management controls sustainment compliance are in accordance with United States Government Accountability Office (GAO) standards

e. Review and analyze reports Army Audit Agency (AAA), Department of Army (DA), GAO, Inspector General (IG), Armed Service Component Command (ASCC), Defense Finance and Accounting Service (DFAS), and local internal review or other investigations including those generated by automated systems, and advises supervisor of appropriate actions.

f. Provide technical advice and assistance on internal matters involving regulatory requirements, statutory provisions, procedures, systems, or problems arising from changes in missions, programs, or organizational structure

g. Support funds execution and reviews, reports development, tri-annual reviews of unliquidated obligations (ULOs), the preparation and processing of Military Interdepartmental Purchase Requests (MIPRs), and the management of funds from other accounting, budget line item management, and accounts payable activities

h. Ensure that obligations and expenditures are executed in accordance with pertinent laws and regulations

i. Determine the necessary adjustments required to close-out the subsidiary and general ledger accounts, and provide advice and technical assistance on continuing resolution allocations, apportionments, allowances, and requests for additional funds

3.4 POLICY FORMULATION AND GUIDANCE SUPPORT

a. Assist in coordinating actions, addressing issues, and providing policy guidance and recommendations pertaining to the provision of common support, base operating support, and direct headquarters' support to the SOF mission activities

b. Assist in the preparation and review of financial policies and procedures and Executive Agreements (Memorandums of Agreement/Understanding) for the Command

c. Assist in ensuring that crafted policies apply to a variety of disciplines and are incorporated into a wide array of guidance at the ACE and lower levels to ensure compliance

d. Assist in coordinating policies with existing Standard Operating Procedures (SOPs) and future operational plans for mission activities requiring resource management support

3.5 RISK AND SECURITY

Develop and maintain a Task Risk Management Plan (TRMP) to support program risk planning, identification, analysis, responses, monitoring, and control. TRMP shall address risks categorically based on severity and threat levels, possible mitigation activities, recommended mitigation cost/benefit and action plan for mitigation

Manage security applications and documentation IAW USASOC standards. All individuals requiring access to USASOC information shall have an appropriate security clearance or an appropriate, completed favorable personnel security investigation, and shall be granted access in accordance with their security clearance, need to know, and position/category (additional position, category, and investigation guidance is available in DoD 5200.2-R). All Contractor personnel attending meetings, answering Government telephones, and working in other situations in which their Contractor status is not obvious to third parties

3.6 CHANGE AND CONFIGURATION MANAGEMENT

Support the standardization of methods and procedures for efficient, prompt handling of all process changes. The Contractor shall identify and engage with USASOC stakeholders to promote, implement, and support required changes to policies, processes, and procedures in support of the TO.

Support configuration management activities, change request support, baseline creation, and governance.

3.7 TASK ORDER ADMINISTRATION

The Contractor shall establish a Task Lead to maintaining task control, collection and dissemination of status information, risk management, subcontractor management, program communication, reporting, conflict resolution, physical security, and personnel management. The Contractor shall plan the task in coordination with USASOC and reflect those plans on the TO schedule that includes all task-level work efforts. The Contractor shall provide task management staff, as required, to accomplish program-level activities. The Contractor shall manage its USASOC task contract to maintain full compliance with cost, schedule, and performance requirements. The contractor will provide an on-site task lead at the government site at Fort Bragg, NC and is considered Key Personnel.

3.8 LOCATION AND WORK SCHEDULE

3.8.1 Location of Work

All Contractor personnel are full time and shall work onsite in Government office spaces located in the NCR and on Fort Bragg, NC. Required support locations are as follows:

Staff Accountant, Senior

3.8.2 Schedule

Normal workdays are Monday through Friday, except US Federal Holidays, eight hours per day, 40 hours per week. Each position shall require an 1,880 man year. Work is to be performed during the normal hours of operations from 7:30 AM to 4:30 PM local time daily with an hour for lunch.

4.0 PERSONNEL AND MINIMUM SKILL REQUIREMENTS

The contractor shall be responsible for providing qualified personnel that meet the required skills and qualifications as set forth in below table.

Table 4.1. Personnel Qualifications

· TS/SCI clearance

Must be able to pass CI poly

Budget/Financial Analyst, Senior

(1 FTE)

- Bachelor’s degree in Accounting, Finance, or related field,

- Minimum of 10 years’ experience in PPBE --OR-- 20 years’ experience without a degree; knowledge of program planning, scheduling, budget planning/formulation, and cost analysis

- Experience with DoD finance and accounting systems/automated tools.

- TS/SCI Clearance

Budget/Financial Analyst, Journeyman

(6 FTE)

- Bachelor’s degree in Accounting, Finance, or related field,

- Minimum of 10 years’ experience in PPBE --OR-- 20 years’ experience without a degree; knowledge of program planning, scheduling, budget planning/formulation, and cost analysis

- Experience with DoD finance and accounting systems/automated tools.

- 3 each TS/SCI clearance, NCR

- 2 each TS/SCI clearance, Ft. Bragg

- 1 each Secret, clearance, Ft. Bragg

Management Analyst

(1 FTE)

- BS (Any Degree),

- 10 years’ management analyst experience --OR-- 20 years’ experience without a degree

- SECRET clearance

5.0 DELIVERABLES

The contractor shall produce and deliver the following deliverables related to the requirements identified in Section 2.0. All deliverables shall be delivered to the Contracting Officer’s Representative (COR) as set forth in Figure 1. Acceptance of deliverables shall be performed by the COR. The COR will evaluate deliverables for completeness, correctness, and accuracy. If a deliverable is unacceptable, the Government will notify the Contractor Program Manager (PM), who shall coordinate with the COR to determine the resubmission time.

Figure 1: Deliverables

reviews

The Contractor shall plan, coordinate, and perform comprehensive reviews, special studies, investigations, and selective internal examinations of all financial and asset management transactions to determine the accuracy and completeness of documentation and control procedures. The Contractor shall perform reviews of more than 19 subordinate elements.

Quarterly

5.1 MONTHLY REPORTS

The Contractor shall submit a monthly report in accordance with Base IDIQ CDRL A001.

5.2 QUARTERLY REPORT

The Contractor shall submit a quarterly report in accordance with Base IDIQ CDRL A002.

6.0 SERVICE DELIVERY SUMMARY

Performance assessments will be provided to the Contracting Officer (KO) by the Contracting Officer Representative (COR). Meeting or not meeting the thresholds identified in Attachment 1 – SDS will be the basis of that performance evaluation.

7.0 GOVERNMENT FURNISHED PROPERTY/SPACE

The Government anticipates the tasks included in this SOW will performed on-site, the government will provide all equipment and materials, with the requisite access to all mission essential networks and systems required to support the activities required under this task order. The government will provide furnished office spaces (workstations, office automation equipment, telephones, and furniture) and supplies.

8.0 SECURITY REQUIREMENTS

8.1 Security will be in accordance with the attached DD254. Contractor team individual(s) supporting this task will be cleared IAW table 4.1 above at the start of the task. At the discretion of the government, selected individuals supporting this task order will require access to Special Access Program (SAP) information. Access to SAP information requires the requisite security clearance based on a security investigation with a date less than 5 years old and requires employees to undergo additional personnel security screening meeting DoD SAP-accessing directives and policies. The contractors will require access to SCI, Foreign Government Information, NATO and ACCM material in performance of this effort. At least six (6) Budget/Financial Analysts and one (1) Staff Accountant personnel will be cleared at the TS/SCI level. Contractor will require access to NIPRNET/SIPRNET/JIANT/SAPNET computer systems at government facilities only. Contractor will be authorized to courier classified information up to the SECRET/NOFORN level in performance of official duties upon approval of and designation by the COR.

8.2 The Contractor shall ensure requirements for safeguarding materials, for obtaining and verifying personnel security clearances, for verifying security clearances and indoctrination of visitors, for controlling access to restricted areas, for protecting government property, and for the security of automated and non-automated management information systems and data are fulfilled. The Contractor's management system shall prevent unauthorized disclosure of classified and sensitive unclassified information. The Government shall be immediately notified if any security incident or any indication of a potential unauthorized disclosure or compromise of classified or sensitive unclassified information.

8.3 The Contractor shall provide security management support. Typical efforts include, but are not limited to, performing classified document control functions, classified materials inventories, program access requests, preparing and monitoring personnel indoctrination and debriefing agreements, and maintaining and using security-related databases.

8.4 When no government employee or military member is available the contractor will be required to conduct security related functions (traditionally considered inherently governmental functions) such as opening/closing of security containers, end-of-day checks for processing and safeguarding classified information/material, and arming/de-arming USASOC Sensitive Activities Buildings, Secure Rooms, or SCIFs. Contractor is authorized all codes to all rooms inside the Sensitive Activities SCIF. In the event that contractor fails to properly conduct these responsibilities and a security violation/incident occurs, the government will have the option to take action against the company IAW U.S. law. In addition, the company will be responsible for reviewing preliminary inquiry reports for any security violation/incident for which an employee is found culpable and provide a written response to the GCA and Organizational Security Manager for actions taken against the employee.

8.5 The Vendor shall comply with FAR 52.204-2, Security Requirements for access to information classified "Confidential", "Secret", or "Top Secret". The Vendor must execute a Security agreement (DD Form 441), IAW the National Industrial Security Program Operating Manual (DoD 5220.22-M) and any revisions to DoD 5220.22-M (Note: A DD Form 254 will be required for any contract that requires access to classified information and/or a security clearance.)

8.6 The Vendor must obtain a Facility Clearance at the appropriate level (IAW the NISPOM DoD 5220.22-M) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance at the appropriate level at the start of the period of performance. Security clearances and Facility Clearance (FCL) requirements are required to be maintained for the life of the contract in accordance with the DD254 attached to the contract

8.7 The Vendor must pre-screen applicants using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the applicant has two valid forms of government issued identification.

9.0 TRAINING REQUIREMENTS

The Government will provide access to the following training requirements for all contractor personnel requiring access to Government stations and systems.

9.1 Anti-terrorism/Operations Security - Level I Training.

All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall complete AT Level I Awareness Training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contract employee and subcontract employee to the COR (or to the contracting officer, if a COR is not assigned) within [90] calendar days after completion of the training by all employees and subcontractor personnel. This is an annual training requirement. AT Level I training is available at https://atlevel1.dtic.mil/at.

9.2 Access and general protection policy and procedures.

All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

9.3 iWATCH training The Vendor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the designated security office. Training shall be completed within [60] calendar days of contract award and within [30] calendar days of new employees' commencing performance with the results reported to the COR no later than [90] days after contract award and new employees' commencing performance.

9.4 Access to government information systems

All contract employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

9.5 Requirement for OPSEC training

Per AR 530-1, Operations Security, new contract employees must complete OPSEC Level I training within 30 calendar days of reporting for duty. All contract employees must complete annual OPSEC Awareness Training.

9.6 Information assurance/information technology training

All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD, Army, USSOCOM and USASOC training requirements in DODD 8570.01, DoD 8570.01-M, AR 25-2 and published USSOCOM and USASOC requirements within 180 calendar days of employment.

9.7 Information assurance/information technology training certification Per DoD 8570.01- M, DFARS 252.239.7001, and AR 25-2 the contractor employees' supporting IA/IT functions shall be appropriately certified upon contract award. Baseline certification as stipulated in DoD 8570.01-M, must be completed upon contract award.

9.8 For contractors requiring Common Access Card (CAC)

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

9.9 For contractors to maintain and recover a CAC

Contractor shall comply with DoDI 5200.46, dated 9 Sep 14, DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC). When eligibility is denied, revoked, contract completion, or contractor fails to maintain the DODI Basic Adjudication Standards or Supplemental Adjudication Standards listed within, CACs will be recovered by the Contractor and will immediately be rendered inoperable and returned to the COR or the local Real-time Automated Personnel Identification System (RAPIDS) site and the turn-in receipt forwarded to the COR. In addition, agencies' physical and logical access systems will be immediately updated to eliminate the use of a CAC for access. Contractor shall report departed employees and the dates their CAC were returned to the COR or RAPIDS site as of the last day of the month on a monthly basis IAW SOFARS clause 5652.242-9002. The report will include the names and circumstances of those departed employees whose CAC was not retrieved. Negative reports are required.

10.0 TRAVEL

Travel is required to various CONUS and OCONUS non-hazardous locations. The Contractor shall travel as initiated by written tasking. The contractor shall ensure that travel expenses are incurred in accordance with the limitations set forth in FAR 31.205-46. Personnel may be deployed to OCONUS locations; therefore, the government COR must approve all travel in advance through the SPOT system.

a. Staff Accountant, Senior: NTE 4 CONUS trips per year

b. Budget/Financial Analyst, Senior: NTE 8 CONUS trips per year

c. Budget/Financial Analyst, Journeyman: NTE 8 CONUS trips per year

d. Management Analyst: NTE 4 CONUS trips per year