04._EXHIBIT_01-_SCOPE_TB_Isolation_Rooms.pdf

EXHIBIT 01

SOLICITATION NO. EV00000960

SCOPE AND DESCRIPTION:

The Bidder shall provide planning and technical specifications, equipment procurement, installation, system control integration, testing, balancing, adjusting, documentation and staff training (as needed) for Airborne Infection Isolation Rooms for specified sites throughout the state of Oklahoma.

The contractor shall comply with all applicable provisions of the latest adopted editions of the American National Standards Institute (ANSI)/ American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE)/ American Society for Health Care Engineering (ASHE) Standard 170, the Facility Guidelines Institute (FGI) and the 59 OS 46.21b governing the Airborne Infection Isolation Rooms (AIIR), to ensure safe and effective environmental infection control.

The contracted services for the Airborne Infection Isolation Room shall be in accordance with American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE), Facility Guidelines Institute (FGI) and Centers for Disease Control (CDC) guidelines.

MANDATORY QUALIFICATIONS

The Bid Response shall show the ability of the Bidder to meet or exceed the following mandatory qualifications:

1. Provide copies of Certified professional licenses/certificates (e.g., National Environmental Balancing Bureau (NEBB), American Association of Birth Centers (AABC), or Technical Advisory Board (TAB).

2. Provide documentation for two (2) previous projects to include project descriptions and Scope of work relevant to healthcare Heating, Ventilation, and Air Conditioning (HVAC), systems focusing on airborne infection isolation rooms (AIIR) completed in the last 5 years.

MANDATORY REQUIREMENTS

The Bid Response shall show the ability of the Bidder to meet or exceed the following mandatory requirements:

1. The isolation room shall be maintained at negative pressure relative to adjacent spaces.

2. A negative air pressure differential must be maintained by having a self-closing door or positively latching.

3. Exhaust air must be discharged to the outside, away from air-intake and populated areas.

4. New or renovated airborne infection isolation rooms (AIIR)s should be monitored continuously, preferably with a permanently installed visual monitor, as indicated.

5. New construction/renovated airborne infection isolation rooms (AIIR)must maintain a minimum of greater than or equal to 12 air changes per hour (ACH).

6. Existing facilities must maintain a minimum of greater than or equal to 6 air changes per hour (ACH).

7. Only required if exhaust cannot be discharged safely outdoors then the recirculation is used: HEPA filtration (≥ 99.97% efficiency). Detailed records of regular inspection, filter replacement, and performance are required. A certified Heating, Ventilation, and Air Conditioning (HVAC) technician or certified in-house personnel with appropriate Heating, Ventilation, and Air Conditioning (HVAC) system training would inspect, replace, and maintain the High Efficiency Particulate Air (HEPA) filters. Detailed records of regular inspection, filter replacement, and performance are required.

A. TESTING, ADJUSTING, BALANCING (TAB)

Perform applicable measurements, testing, and supply certified report(s). Perform on an annual basis.

1.1. Airflow measurements (supply, exhaust, differential pressure).

1.2. Required air changes per hour (ACH) calculations.

1.3. Filter performance verification.

1.4. Visualization testing or smoke testing.

1.5. TAB report certified by a qualified professional contractor.

B. DIFFERENTIAL PRESSURE AND STABILITY TESTING

Perform applicable testing and supply certified report(s). Testing will be performed on an annual basis.

2.1 . Ability to pass airflow balance.

2.2. Ability of the AIIR to show the correct air changes per hour (ACH).

2.3. Report to document pressure differential values, recovery time following door closure and observed airflow direction.

2.4. Failure of the AIIR to maintain directional airflow into the isolation room during the door operation shall constitute non-compliance.

C. NEW/RENOVATED STRUCTURES WITH PRESSURE MONITORING/ALARM

(MONITORING SYSTEM)

3.1. ANNUALLY INSPECT:

3.1.1. Audible and visual alarm upon loss of required pressure.

3.1.2. Alarm activation when pressure differential falls outside of the designed limits.

3.1.3. Continuous visual pressure status display located outside the room.

3.1.4. Clear indication of negative pressure status (normal/alarm).

3.1.5. Remain operational during occupied use

3.1.6. Operate continuously whenever the room is in service

3.1.7. Central monitoring location.

3.1.8. Retain or log pressure status.

3.2. Verify sensor calibration.

3.2.1. Confirm pressure readings are stable.

3.2.2. Validate and check tubing intact and not blocked.

3.2.3. Validate readings are accurate.

3.2.4. Adjust airflow set points.

3.2.5. Tune exhaust fan controls.

3.2.6. Verify airflow tracking logic.

3.2.7. Confirm control sequences to maintain negative pressure.

3.2.8. Set alarm thresholds – configure Building Automation System (BAS) alarms.

3.2.9. Confirmation by providing documentation of the Alarm monitoring systems on an annual basis and trouble-shooting any failures.

D. DOCUMENTATION

4.1. Certified documentation provided that the AIIR’s meet the applicable standards.

4.2. Provide a detailed report on why the AIIR does not meet the applicable standards and list any recommendations that are needed to address the issue(s).

4.2.1. If the AIIR does not meet standards, documentation should explicitly state the room should be considered “out of service” until issues are corrected.

4.2.2. Standards: AIIR must meet and maintain negative pressure and minimum air changes per hour (ACH) (greater than or equal to 6 air changes per hour (ACH) for existing facilities or greater than or equal to 12 air changes per hour (ACH) for new construction/renovated facilities).

4.2.3. Documentation should include specific air changes per hour (ACH) outside of standard in report for reference.

E. SERVICE HOURS

5. All on-site services must be performed during the Community Health site location’s normal business hours: Monday through Friday, 8:00AM to 5:00PM Central Time, excluding official Oklahoma State designated holidays.

Work will not be permitted outside of these hours or weekends without prior written consent of the serviced site.