01.ATTACHMENT_A-TB_Isolation_Rooms__.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 2

AGENCY SOLICITATIONS

SOLICITATION NO. EV00000960

This solicitation is a contract document and is a request for proposals in connection with the contract awarded on behalf of the Oklahoma State Department of Health (OSDH) by the Office of Management and Enterprise Services (OMES) as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma State Department of Health (OSDH) from potential suppliers to provide a contract for Testing, Adjusting, and Balancing (TAB) services for the designated isolation room(s) and associated Heating, Ventilation, and Air Conditioning (HVAC) systems. A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

The contract is awarded on behalf of the Oklahoma State Department of Health (OSDH), Community Health for Testing, Adjusting, and Balancing (TAB) services for the eighty-two (82) designated isolation room(s) and associated Heating, Ventilation, and Air Conditioning (HVAC) systems. The selected qualified contractor shall verify, test, adjust, and balance airflow performance to ensure the isolation room(s) maintain required pressure, ventilation rates, and environmental conditions in accordance with applicable codes, standards, facility requirements, and infection control guidelines.

1. Contract Term and Renewal Options

1.1 The initial contract term, which begins on the effective date of this contract, is one year, and there are four (4) one-year options to renew the contract.

2. Solicitation Criterion

2.1 The bid will be evaluated using a best value criterion, based on the following:

2.1.1 Mandatory Qualifications- Exhibit 01

2.1.2 Mandatory Requirements- Exhibit 01

2.1.3 Scope of Service- Exhibit 01

2.1.4 Ability to service all site locations- Exhibit 02

2.1.5 Price- Exhibit 03

3. Scope and description

3.1 The bid response must reflect for each service on Exhibit 01 whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory qualifications and requirements referenced on attached Exhibit 01.

4. Pricing

4.1 Pricing shall be proposed using Exhibit 03 as one of the following:

4.1.1 A total firm, fixed cost per each site inspection, travel, warranty, preventative maintenance/support, and include all information concerning fees relevant to the total cost.

4.2 Value-added products and/or services within scope of the acquisition may be included in the bid.

5. Executive Summary and company information. Located in Exhibit 04: Executive Summary and Company Information.

6. All technical responses. Shall be proposed using Exhibit 05.

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 2

7. The response to pricing shall be proposed using Exhibit 03: Price Template.

8. Value-added products and/or services within scope of the acquisition are to be included in

Exhibit 05.

9. Business references are to be included in Exhibit 06: Bidder Reference Worksheet.

10. Third-Party vendor information is included in Exhibit 07: Third-Party Supplier Information.