03-Disclosure Form.docx

DOCX document 57 KB Posted

Attached to
Contract Management System
Solicitation number
2138459
Issued by
Erie County, New York

About this file

This is a Disclosure Form for Request for Proposal Number 27-13, issued by Roswell Park Comprehensive Cancer Center in New York for a Contract Management System. Bidders are required to complete this form as part of their proposal submission, disclosing their financial stability, legal history, and compliance status. The RFP was issued on August 25, 2026, and seeks vendors to provide software, configuration, implementation, project management, training, and support for a fully operational contract lifecycle management (CLM) system. The CLM must support complete contract lifecycle functionality and provide measurable performance and compliance reporting. Roswell Park's primary objectives include creating a comprehensive searchable electronic database of all contracts and vendors, streamlining the contracting process, providing transparency for internal clients regarding contract status, improving control over all aspects of the contract lifecycle from submission through termination, and enabling users to perform data analyses and generate reports.

The Disclosure Form requires bidders to certify truthfulness regarding ten specific categories of information, including bankruptcy history, financial performance, tax compliance, litigation involvement, project completion record, pending litigation, civil or criminal investigations, suspension or debarment status, findings of non-responsibility by governmental entities, and contract terminations due to false or incomplete information. Bidders must warrant that all statements are true and accurate as of the date of signature and understand that misstatements will be treated as fraudulent concealment. The form explicitly states that representations are material and will be relied upon by Roswell Park in awarding the resulting agreement. Prospective bidders interested in submitting proposals or attending the pre-proposal meeting should contact Rob Henschel at rob.henschel@roswellpark.org with RFP #27-13 in the subject line. No business enterprises have been awarded an identical or substantially similar procurement contract within the past five years.

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Other files

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06-Appendix A Roswell Park Required Clauses.docx DOCX document
11-RFP CLM Pricing Table.xlsx XLSX spreadsheet
02-Non-Collusion Affidavit.docx DOCX document
10-Business Asscociate Agreement.docx DOCX document
01-Bid Proposal Form.docx DOCX document
07-Appendix A-1 EEO Requirements.docx DOCX document
05-EEO Staffing Plan.docx DOCX document
08-Appendix B - Roswell Park Terms and Conditions.docx DOCX document
04-EEO Policy Statement.docx DOCX document
09-Appendix C Information & System Security Reqs.docx DOCX document
00-RP RFP # 27-13 Contract Management System.docx DOCX document
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DISCLOSURE FORM

Request for Proposal Number:
27-13
Request for Proposal Title:
Contract Management System
Request for Proposal Date:
August 25, 2026

Pursuant to the above referenced Roswell Park Cancer Institute Corporation d/b/a Roswell Park Comprehensive Cancer Center (“Roswell Park”), Request for Proposal (the “RFP”), the bidder identified on the last page of this Disclosure Form (the “Bidder”) is disclosing the following to Roswell Park:

1. Has the Bidder now and/or at any time within the past four (4) years been a party to any bankruptcy, liquidation, and/or reorganization of any kind?

|_| Yes |_| No

If yes, explain:

2. Has the Bidder had a net loss and/or negative cash flow within the past four (4) years?

|_| Yes |_| No

If yes, explain:

3. Has the Bidder failed to file any tax returns within the past four (4) years?

|_| Yes |_| No

If yes, explain:

4. Has the Bidder now and/or at any time within the past four (4) years been party to a lawsuit and/or arbitration involving any contract on which the Bidder supplied services, products, and/or materials?

|_| Yes |_| No

If yes, explain:

5. Has the Bidder ever failed to complete a project due to the fault of the Bidder and/or had a contract terminated for failure to perform?

|_| Yes |_| No

If yes, explain:

6. Is the Bidder currently involved in any pending and/or threatened litigation, either by and/or against the Bidder, arising out of any services performed and/or products and/or materials supplied by the Bidder?

|_| Yes |_| No

If yes, explain:

7. Has the Bidder been subject to investigation for a civil and/or criminal violation within the past four (4) years?

|_| Yes |_| No

If yes, explain:

8. Has the Bidder ever been suspended, debarred, and/or disqualified from doing business with any company and/or any Federal, State, and/or local government and/or governmental agency, authority, and/or official, including, but not limited to, Medicare and/or Medicaid Services (a “Governmental Entity” or “Governmental Entities”, as applicable)?

|_| Yes |_| No

If yes, explain:

9. In accordance with State Finance Law §139-k, as amended by Chapter 395 of the Laws of 2006, Chapter 501 of the Laws of 2007, Chapter 169 of the Laws of 2009 and Chapter 4 of the Laws of 2010 (which can be found at: http://ogs.ny.gov/aboutogs/regulations/advisoryCouncil/sfl139-k.htm), has any Governmental Entity made a finding of non-responsibility with regards to the Bidder within past four (4) years?

|_| Yes |_| No

If yes:

Was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j (which can be found at: http://ogs.ny.gov/aboutogs/regulations/advisoryCouncil/sfl139-j.htm)?

|_| Yes |_| No

Was the basis for the finding of non-responsibility due to the intentional provision of false and/or incomplete information to any Governmental Entity?

|_| Yes |_| No

If yes:

Governmental Entity:

Details Regarding the Finding of Non-Responsibility:

10. Has any Governmental Entity ever terminated and/or withheld a contract with the Bidder due to the intentional provision of false and/or incomplete information?

|_| Yes |_| No

If yes:

Governmental Entity:

Date of Termination and/or Withholding of Contract: / / Basis of Termination and/or Withholding of Contract:

Any defined terms in the RFP shall have the same respective meanings in this Disclosure Form. The Bidder hereby warrants that by signing this Disclosure Form, it is certifying that the above statements are true and accurate as they relate to the Bidder as of the date in which this Disclosure Form is signed by the Bidder as indicated below. The Bidder understands and acknowledges that the above representations are material and important, and will be relied on by Roswell Park in awarding a Resultant Agreement. The Bidder understands and acknowledges that any misstatement in this Disclosure Form is and shall be treated as fraudulent concealment from Roswell Park of the true facts relating to the submission of the Bidder’s Bid Response.

(Bidder)

Signature

Printed Name

Title

Date

Rev. August 2015
Page 1 of 3

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