02_ATTACHMENT_A_-_PURPOSE_Mentoring_Program_Platform.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 2

AGENCY SOLICITATIONS

SOLICITATION NO. EV00000979

This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of the Oklahoma State Department of Health (OSDH) by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma State Department of Health (OSDH) from potential suppliers to provide a contract for the purchase of a cloud-based mentoring program platform to support structured, scalable, and measurable mentoring initiatives. A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

The contract will be awarded on behalf of the Oklahoma State Department of Health (OSDH), Allied Health Service, to one supplier to provide a comprehensive multi-user software with the capability to create, support, aide in technical skills development, assessment-based mentoring, and manage multiple programs to include and not limited to onboarding, register participants, etc.

1. Contract Term and Renewal Options

1.1 The initial contract term, which begins on the effective date of this contract, is one year, and there are four (4) one-year options to renew the contract.

2. Solicitation Criterion

2.1 The bid will be evaluated using a best-value criterion, based on the following:

2.1.1 Pass OMES-IT Review.

2.1.2 Scope of Services.

2.1.3 Demonstration.

2.1.4 References.

2.1.5 Price.

3. Scope and description

3.1 The bid response must reflect for each requirement on Exhibit 1 whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications: Referenced on Exhibit 1

4. Pre-Bid Conference

4.1 There will be a Non-Mandatory Prebid Conference. Reference Exhibit 02 for the Intent to

Participate form.

5. Pricing

5.1 Pricing shall be proposed as one of the following:

5.1.1 A total firm, fixed cost and includes all information concerning fees, other costs and any other information relevant to the total cost.

5.2 Value-added products and/or services within scope of the acquisition may be included in the bid.

6. Demonstration

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 2

6.1 The top three (3) qualified high scored suppliers will be invited to participate in a live product demonstration during the selection process. The demonstration should reflect the capabilities of the software that align with OSDH needs referenced in Exhibit 01 to include any value-added options noted in the supplier’s bid proposal.

7. Executive Summary and company information. Located in Exhibit 04: Executive Summary and Company Information.

8. All technical responses. Located in Exhibit 05.

9. The response to pricing shall be proposed using Exhibit 03: Price Template.

10. Value-added products and/or services within scope of the acquisition are to be included in

Exhibit 03.

11. Business references are to be included in Exhibit 06: Bidder Reference Worksheet.

12. Third-Party vendor information is included in Exhibit 07: Third-Party Supplier Information.