Conference, Meeting and Event Planning Services

TXMAS-25-91501 provides comprehensive conference, meeting, and event planning services to Texas government agencies. The vehicle encompasses three distinct service tiers designed to address varying levels of event management complexity: Event Manager Services, Event Supervisor Services, and Executive Manager Services. These services enable state entities to access pre-qualified event coordination expertise on a flexible, scalable basis, with hourly rates established at $64.18 for Event Manager Services, $83.93 for Event Supervisor Services, and $138.24 for Executive Manager Services. The vehicle supports audio-visual services and conference coordinating and planning functions as defined under UNSPSC code 80161507 and NIGP codes 91509 and 91523.

TXMAS-25-91501 is awarded to Innovation Event Management, LP under the management of CPA Contract Management. The contract vehicle provides statewide coverage throughout Texas under the TXMAS contract type. The master IDV became effective on December 31, 2024, and extends through June 2, 2029, establishing a multi-year framework for event planning service procurement across Texas government agencies.

Under this IDV, Innovation Event Management, LP received an award from the Texas Department of Motor Vehicles effective February 4, 2025, through June 2, 2029, with a cumulative contract value of $23,529.48. The award includes pre-established quantities of 318 hours of Event Manager Services, 24 hours of Event Supervisor Services, and 8 hours of Executive Manager Services. This award exemplifies the vehicle's capacity to provide Texas agencies with standardized, pre-negotiated event management services while maintaining predictable pricing and defined service specifications.