Information Technology Umbrella Contract – Manufacturer Based (Statewide)

The New York State Information Technology Umbrella Contract - Manufacturer Based (Group 73600 - Award 22802) is a comprehensive technology procurement vehicle designed to provide state and non-state agencies with a streamlined mechanism for acquiring information technology products and services. The contract covers four primary lots: Software (Lot 1), Hardware (Lot 2), Cloud Services (Lot 3), and Implementation Services (Lot 4). These lots encompass a wide range of technology offerings, including enterprise software, computer hardware, cloud computing solutions, network infrastructure, cybersecurity tools, telecommunications equipment, and related professional services. The contract supports various deployment models across public, private, hybrid, and community cloud environments, with provisions for different data risk levels (low, moderate, and high).

The contract was awarded on November 30, 2015, and is set to run through November 29, 2025, with over 120 technology vendors participating across the four lots. Prime contractors include major technology companies such as Microsoft, Oracle, IBM, Dell, HP, Cisco, Amazon Web Services, and numerous specialized technology providers. The contract is administered by the New York State Office of General Services (OGS) and is available to all state agencies, the State University of New York (SUNY), the City University of New York (CUNY), local governments, public authorities, public school and fire districts, public and nonprofit libraries, and certain other nonprofit organizations. The vehicle includes specific goal requirements for Minority- and Women-owned Business Enterprises (MWBE), with 10% goals for Lots 1 and 2, 20% for Lot 4, and 0% for Lot 3, as well as a 6% Service-Disabled Veteran-Owned Business (SDVOB) goal for Lot 4.

The contract features multiple individual Indefinite Delivery Vehicles (IDVs) with specific prime contractors, each covering the entire state of New York and offering a ten-year performance period. These IDVs provide a flexible procurement mechanism with standardized pricing, pre-negotiated terms, and a competitive Request for Quote (RFQ) process. Vendors are required to pay an administrative fee of 0.75% on all sales generated from the contract, and the vehicle includes comprehensive provisions for data security, privacy, and compliance with various federal and state regulations. The contract allows for volume adjustments, fixed pricing options, and potential discounts, with a maximum project duration of 60 months. Additional features include maintenance and warranty service reporting, deferred payment plans, and specific requirements for cloud service risk levels, making it a robust and versatile procurement tool for technology acquisitions across New York's public sector.