SP QuickBooks Software - FY2027

The State of Illinois, through its Central Management Services (CMS) Office of Finance & Management, awarded an Open Market Small Purchase contract to VARC Solutions, LLC for QuickBooks Enterprise Silver software and related services. The contract, issued on August 1, 2026, has a total value of $8,613.00 and is scheduled for completion on July 30, 2027. The primary deliverable is a QuickBooks Enterprise Silver subscription configured for five users, accompanied by remote hosting services and Excel integration. The service package includes cloud hosting infrastructure necessary to support the state agency's accounting, financial reporting, and audit functions.

This procurement was justified as a sole source acquisition due to the discontinuation of accounting services previously provided by the Department of Information Technology, with VARC Solutions identified as the only vendor capable of delivering services compatible with CMS's legacy data systems and existing state requirements. The contract pricing of $8,613.00 encompasses the software subscription, remote hosting services, and annual processing fees. The acquisition was deemed necessary to ensure compliance with Federal reporting requirements and to provide CMS with financial reporting and management analysis capabilities that complement the state's existing Enterprise Resource Planning infrastructure.