1VARC SOLUTIONS QB Procurement Justification Form FY27.pdf
PDF 879 KB Posted
- Contract number
- 27-416CMS-ADOP4-P-99714
- Issued by
- Illinois
About this file
This document is a Central Management Services (CMS) Procurement Justification Form from the State of Illinois, prepared by VARC Solutions for Jessica Olive at the CMS Office of Finance & Management in Springfield, Illinois. The procurement is classified as a Small Purchase with an estimated value of $8,613.00.
The procurement covers QuickBooks Enterprise Silver software with remote hosting services for 5 users on an annual billing basis, effective August 1, 2026, through July 31, 2027. The total contract value is $7,906.00, comprising $4,306.00 for the QuickBooks Enterprise subscription, $3,300.00 for remote hosting, and $300.00 for VARC processing fees. This is a continuation of current services, as CMS's existing QuickBooks license expires in July 2026 with no renewal option. No Business Enterprise Program (BEP) goal was calculated because the estimated value falls below the $100,000 threshold. The justification notes that SAP, currently used by the state's Enterprise Resource Planning team, does not provide the necessary financial reporting and management analysis tools required by CMS for monthly financial statements, Federal reporting, rate setting, and auditing purposes.
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Other files
| File | Type | Posted |
|---|---|---|
| VARC SOLUTIONS QUICKBOOKS SMALL PURCHASE FORM.pdf |
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Programmatic Objective & Economic Justification - Explain what you intend to solicit and why
One Time Purchase
V.23.0 Page 1 of 1
SBSA Procurement
History/Background - Explain how need is currently being met or if this is new initiative.
Central Management Services - Procurement Justification Form
If not SBSA or State Use and over $100,000, what is BEP Goal?
If a BEP goal was not calculated, explain why not in space below.
Estimated Value of Procurement
Contract # if Release off Master or Renewal or
Method of Procurement:
Initial Term - months:
Renewal Term - months:
QuickBooks Enterprise Silver w/ Remote Hosting - 5 Users - Annual Billing
● $7,906.00
○ $4,306.00 for the QuickBooks Enterprise Subscription
○ $3,300.00 for Remote Hosting
○ $300.00 for VARC Processing Fees
Please let me know if you have any questions or need any additional information. We look forward to working with you and your team!
Best Regards, Kaysie Thornton
P.O. Box 1689, Friendswood, TX 77549 · 281-412-6914 · kaysie@varcsolutions.com https://varcsolutions.com mailto:jessica.olive@illinois.gov
| FY26 CMS Procurement Justification Form V.23.0 QuickBooks.pdf |
| Blank Page |
FY26 CMS Office fo Finance Management 06.24.25.pdf
| Objective & Economic: CMS OFAM would like to procure QuickBooks services which is a very small expense for CMS whose benefits far outweigh the cost. I am aware of the data that SAP currently provides and it does not satisfy certain reporting needs of CMS. We have discussed with the ERP team and they agree that SAP does not provide the necessary tools that CMS requires. The nature of CMS operations require monthly financial statements for several of our funds for Federal reporting, rate setting, auditing purposes and management analysis. If this not approved, CMS would not be able to satisfy Federal reporting requirements and would be subject to audit findings. |
| HIstory/Background: CMS currently uses Quickbooks that expires in July 2026 with no renewal, so this would just be a purchase of continued services. |
| Method of Procurement: [Small Purchase] |
| Check Box9: Off |
| Initial Term-Months: 8/1/2026 - 7/31/2027 |
| Renewal Term-Months: |
| Check Box8: Off |
| P#: |
| Estimated Value: 8613 |
| BEP %: |
| BEP Goal explanation: Estimated value is under the threshold. |
File details come from the government source that posted it. Updated .