Summary

This document is a Small Purchase with Special Conditions form (Sole Source Conditions) from the State of Illinois Chief Procurement Office General Services on behalf of the CMS Office of Finance & Management. The sole vendor is Varc Solutions, and the purchase is for QuickBooks services to be provided to the state agency in Illinois.

The purchase is for QuickBooks Enterprise Silver with Remote Hosting for 5 users at a total estimated value of $8,613. The pricing structure includes $4,738 for the software subscription, $3,575 for cloud hosting services, and a $300 annual PO processing fee payable to Varc. The purchase is justified as a sole source because the Department of IT discontinued its accounting services, and Varc Solutions is the only vendor capable of providing the necessary services compatible with the agency's legacy data and existing State requirements. The contract requires annual renewal with current pricing maintained by Varc, and all terms and conditions of Intuit apply to the subscription. The CMS Comptroller determined this procurement necessary to meet Federal reporting requirements, and rejection of this sole source purchase would result in the agency's inability to satisfy Federal reporting requirements and potential audit findings.