WVSDB Internal Cameras and Sensors

The West Virginia Department of Administration Purchasing Division, procuring on behalf of the West Virginia Schools for the Deaf and the Blind, is requesting quotations for the purchase and installation of interior and exterior security cameras and related construction services at the WVSDB campus in Romney, West Virginia under CRFQ DBS27*03, with bids due October 15, 2026, at 1:30 p.m. EST (extended by Addendum No. 2 from the original September 29, 2026 deadline).

The scope includes up to fifty interior security cameras (Cisco Meraki MV22X or equal), up to five exterior security cameras (Cisco Meraki MV63X or equal), and three 360-degree four-headed cameras (Cisco Meraki MV84X or equal), along with all installation materials, labor, and equipment. Vendor pricing must encompass delivery (FOB Destination), system orientation and training, documentation, and a minimum five-year software, cloud, and device license for all equipment. Final camera placement and quantity will be detailed in an upcoming addendum, subject to verification and approval by WVSDB IT staff. Exhibit B provides camera location maps to guide bidding and installation planning.

The contract term is fixed at two hundred fifty days following notice to proceed. Bids will be evaluated on lowest overall total cost meeting specifications. Vendors must submit a 5% bid bond, hold valid West Virginia contractor's licensing, provide proof of Commercial General Liability Insurance and Automobile Liability Insurance (both $1,000,000 minimum) prior to award, and submit a signed drug-free workplace affidavit. No subcontractor list is required. Vendors may propose alternate camera models or brands provided they meet or exceed specified requirements and submit manufacturer documentation demonstrating equivalency.

A mandatory pre-bid meeting was held September 8, 2026, at the Brannon Building on campus. Questions were due September 15, 2026, at 2:00 p.m. EST. Contact James W. Atkins, buyer, at (304) 558-0094 or james.w.atkins@wv.gov. Vendors must acknowledge receipt of all addenda by completing an Addendum Acknowledgment Form with their bid to avoid disqualification. The contract is funded through state appropriations and subject to legislative availability.