West TN Emergency Generator Maintenance - UPDATED

West Tennessee Emergency Management Agency (WTEMA) is requesting proposals for emergency generator maintenance services across West Tennessee facilities, with proposals due August 26, 2026. The contract term is one year with potential renewal options.

The scope encompasses routine preventive maintenance inspections, filter replacements, load testing, fuel system servicing, and emergency repair services. The awardee must maintain rapid-response capability for emergency repairs and provide quarterly preventive maintenance visits to all designated generator locations. Bidders must demonstrate experience with commercial-grade generator systems and possess appropriate Tennessee electrical licensing and certifications. Performance metrics are tied to generator availability and response times for emergency repairs.

Pricing submissions must include detailed cost proposals covering labor rates, parts pricing, service call fees, and other anticipated expenses associated with maintenance and repair operations. The contract may include set-aside provisions for minority-owned or small businesses depending on state requirements.

The contract establishes service delivery expectations, payment terms, insurance and bonding requirements, record-keeping responsibilities, and response time requirements for emergency services. Site visits are available to allow potential bidders to assess generator locations and current conditions before submitting proposals. Funding is provided through WTEMA's emergency management budget and may include state or federal emergency management grant allocations.