UPS Maintenance and Repair Services

Colorado State University (CSU) has issued a Documented Quote (DQ-2025-059-LB) seeking comprehensive UPS maintenance and repair services for multiple campus buildings in Larimer County. The procurement covers maintenance, battery and capacitor replacement for Uninterruptable Power Supply (UPS) systems ranging from 15 kVA to 225 kVA, located in facilities including the Computer Science Building, Engineering Building, NRRC Buildings, Parking Garage, Scott Bioengineering, and University Service Center. Vendors must have a minimum of five years of experience, maintain at least two technicians with two years of experience, and provide 24-hour emergency contact with an on-site response capability within four hours of notification. The solicitation requires electronic responses submitted via the Rocky Mountain E-Purchasing System by November 10, 2025, at 10:00 AM Mountain Time, with award notification anticipated on November 17, 2025. The initial contract term will run from January 1, 2026, through December 31, 2026, with options to renew for up to four additional one-year increments, potentially extending the contract to a total of five years. Evaluation criteria will focus on the bidder's capabilities, qualifications, and financial considerations, with the award determined by the most advantageous submission to the university.

The solicitation encourages participation from diverse businesses, including small, women-owned, veteran-owned, and minority-owned enterprises. Vendors must complete a Vendor Self Certification Form, which allows businesses to self-identify their size and classification status. The university is tax-exempt and a member of multiple group purchasing organizations, including E&I, Omnia, Vizient, and BuyBoard, which may provide additional opportunities for contract access. While no specific incumbent vendor is mentioned, the solicitation covers UPS systems from manufacturers such as Liebert, Toshiba, Chloride, and Eaton/Powerware. The university reserves the right to extend the price agreement to other public entities and requires vendors to provide comprehensive services including all parts, labor, and materials, with the exception of batteries and oil-filled capacitors. Though a specific budget range is not explicitly stated, the multi-year contract structure and potential for renewal suggest a significant procurement opportunity for qualified UPS maintenance and repair service providers.