TWRA Boating Decals & Certificates - UPDATED

Tennessee Wildlife Resources Agency is requesting bids for manufacturing and delivery of weather-resistant plastic boat certificates and dual decals for 2029 and 2030 registration years, with bids due August 21, 2026 at 1:00 p.m. CDT and questions due August 14, 2026 at 1:00 p.m. CST.

The scope requires production of 65,000 units of 2029 certificates and decals in blue (Pantone 286) and 77,000 units of 2030 certificates and decals in orange (Pantone 021). Certificates are laser-compatible plastic cards measuring 3.375 by 2.125 inches, up to 6 mil thickness, with front color printing and black reverse printing. Decals measure 3 3/8 by 3 inches, printed in matching colors with permanent adhesive, and must withstand three years of weathering, water splash, and boat maintenance without significant flaking or fading. The awardee must print materials on a Konica Minolta BIZHUB C4065 printer and use a Pitney Bowes F700 inserter for folding and envelope stuffing. Certificates must be consecutively numbered (30000000 for 2030, 29077001 for 2029) with no missing numbers guaranteed. Sample mock-ups are due within fifteen days of purchase order issuance; fifty proofs must follow within an additional fifteen days. Delivery to TWRA IT Print Operations in Nashville must occur by October 1, 2026, during business hours (8:00 a.m. to 4:30 p.m. CST, weekdays only, arriving by 3:00 p.m. CST). The awardee must provide all artwork to the state within thirty days of job completion at no additional charge.

Liquidated damages provisions include replacement of damaged certificates and decals at no cost to the state, postage reimbursement, and a penalty of twenty cents per damaged decal. Failure to meet the October 1 delivery deadline results in a one percent price deduction per day of delay, capped at ten percent total liability. Respondents must certify compliance with the Iran Divestment Act, confirm non-foreign-adversary status, and attest to non-debarred status. Pricing must be firm and fixed, F.O.B. destination, inclusive of delivery. Respondents must register with the Tennessee Supplier Portal and provide unit pricing for each line item.