Specifications_for_TWRA_Boat_Certificates_and_Decals_8-6-26.pdf

PDF 180 KB Posted Aug 7, 2026

Attached to: TWRA Boating Decals & Certificates - UPDATED
Solicitation number: Event 32801-13948
Issued by: Davidson County, Tennessee

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Written by GovTribe AI · Aug 10, 2026

This is a specifications document for the Tennessee Wildlife Resources Agency (TWRA) for a one-time purchase event (Event 32801-13948) to produce 2029 and 2030 boat certificates and decals. The project requires the vendor to manufacture weather-resistant plastic cards and dual decals that meet specific durability and printing standards. The cards must be 3.375 by 2.125 inches, laser-compatible poly material up to 6 mil thickness, with front printing in orange (Pantone 021) for 2030 and blue (Pantone 286) for 2029, and black on the reverse. Two boat decals measuring 3 3/8 by 3 inches each must be produced in matching colors with permanent adhesive suitable for application to various watercraft surfaces. Both product types must withstand three years of weathering, water splash, and normal boat maintenance without flaking or significant fading. The vendor must deliver sample mock-ups within fifteen days of receiving the purchase order and minimum fifty proofs for testing within an additional fifteen days. Both 2029 and 2030 decals shall be delivered no later than October 1, 2026, to TWRA IT Print Operations in Nashville, Tennessee, during business hours (8:00 a.m. to 4:30 p.m. CST, weekdays only), with delivery arriving by 3:00 p.m. CST.

The contractor must print materials on a Konica Minolta BIZHUB C4065 printer and use a Pitney Bowes F700 inserter for folding and envelope stuffing. Forms shall be consecutively numbered beginning at 30000000 for 2030 and 29077001 for 2029, with no missing numbers guaranteed. Production quantities are specified as not less than the requested amount with no more than ten percent overruns available at fifty percent discount. The specification document establishes liquidated damages provisions requiring immediate replacement of any damaged or unusable certificates and decals at no cost to the state, reimbursement of postage costs, and a penalty of twenty cents per damaged decal. Additionally, failure to meet the delivery deadline results in one percent deduction from the contract price per day of delay, with maximum damages capped at ten percent of the maximum liability. All artwork must be provided to the state within thirty days of job completion at no additional charge.

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Other files

File	Type	Posted
Specifications_for_TWRA_Boat_Certificates_and_Decals_8.6.26.pdf	PDF	Aug 17, 2026
32801_13948__Amendment_1.pdf	PDF	Aug 17, 2026
Terms__Conditions_8.6.26.pdf	PDF	Aug 17, 2026
TWRA_Boating_Decals_Certificates.pdf	PDF	Aug 7, 2026
Terms_Conditions_8-6-26.pdf	PDF	Aug 7, 2026

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TWRA Boat Decal Specifications 1 | 3

Tennessee Wildlife Resources Agency (TWRA) Specifications for 2029 & 2030 Boat Certificates and Decals

One-Time Purchase Event 32801-13948

A. General Information

1. Review specifications carefully as changes have been made from previous years.

2. The awarded vendor shall guarantee to fully meet all the specifications outlined.

3. Shall be printed on a KONICA MINOLTA BIZHUB C4065 printer and folded and stuffed in an envelope for mailing using a PITNEY BOWES F700 INSERTER.

4. Material mock-up for layout shall be required.

5. A minimum of fifty (50) proofs shall be required for testing.

6. The Contractor shall have fifteen (15) days after receiving the purchase order to deliver a material mock- up. Once the mock-up is approved, the vendor can then proceed with creating the proofs. The Contractor will have fifteen (15) days to deliver the proofs. Once approval is given, the Contractor can then proceed with the order. If the Contractor fails to meet the specifications, the order may be rejected.

7. Form authorization(s)

a. WR-0295 (V-29)

b. WR-0295 (V-30)

B. Cutsheet Form Carrier

1. Size: 8 ½” x 11” (overall)

2. Color: White

3. Weight: 28# MOCR Bond

4. Ink: Forms print 1/1 black

5. U-fold format. Fold marks shall be printed in both margins at 101 mm and 196 mm.

6. Carrier shall be numbered consecutively in black ink in the upper right-hand corner beginning as follows:

a. 30000000 for year 2030

b. 29077001 for year 2029

7. The Contractor shall guarantee that there are no missing numbers.

8. The Forms carrier shall include a rectangular target frame for both the card and the decals.

The card and decals shall be accurately placed within the target frame for computer registration.

C. Weather-resistant card

1. On the form shall be mounted a plastic card of a material that will withstand weathering and water splash for three (3) years without fading or flaking.

2. Affixing of the plastic card to the carrier: The printing on the back of the card shall not pull off.

3. When card is removed from carrier, the back shall not be sticky, nor shall the exposed surface of the adhesive.

4. The card shall stay in place and maintain its adhesion to the carrier while processing through the laser printer.

5. Card shall be white and no more than 6 mil laser, compatible, poly laser card for laser printer.

The card shall withstand 200-degree centigrade temperatures during the laser printing process.

6. The card adhesive shall be permanent and heat resistant to 200 degrees centigrade for laser printing. The adhesive shall be of sufficient strength to hold the card in place so that the card shall not roll up on the edges during the printing process.

TWRA Boat Decal Specifications 2 | 3

7. The plastic card shall be the following.

a. Size: 3.375 x 2.125 inches

b. Thickness: Up to 6 mil

c. Base color: White

d. Printing color front:

a. 2030 ORANGE (Pantone 021)

b. 2029 BLUE (Pantone 286)

e. Printing color back: Black

f. Printing area panel locations: As per Attachment 1 - Sample

g. Mounting location of card: As per Attachment 1 - Sample

h. Printing area panel shall be of sufficient quality to prevent smearing or fading of printing.

i. TWRA logo graphic and State outline graphic shall be furnished to successful bidder.

j. Cards shall be applied to the form on a clear plastic liner.

k. The plastic card placement shall allow sufficient space between the card and the two decals below to ensure customer information is printed precisely within the designated decal fields and not outside them.

8. Samples: Bidders may contact Matthew Galyon at (615) 253-7295 or Matthew.Galyon@tn.gov.

D. Decals

1. On the form shall be 2 (two) boat decals (labels) of a material that shall adhere to any boat hull and withstand weathering, water splash, and normal boat maintenance for 3 (three) years without flaking and resistant to fading. Printing area panel shall be applied on each decal for computer printing.

2. Two decals 3 3/8” x 3” each round corner, applied piggyback to the cut sheet form, as per sample.

3. Material: Labels shall be applied on a 50 lb. Liner to the form with permanent adhesive.

Decals shall be 2 mil in thickness (before overprint) and shall be durable for at least 3 years.

4. Liner shall be 1/8 inch larger around decals allowing for easy removal.

5. Color shall be white, and color specified by year.

a. 2030 ORANGE (Pantone 021)

b. 2029 BLUE (Pantone 286)

6. Inks shall be sunfast fade resistant flexograph three (3) year light fast ink (ultralite fast).

7. Coatings shall be special clear overprint UV (high gloss) varnish to top surface of labels except white boxed area (printing area).

8. Adhesives: Each decal shall be applied to various watercraft surfaces such as wood, metal fiberglass, and rubber with permanent S-730 adhesive, or comparable. Shall be able to withstand all elements of nature for three (3) years with normal seasonal temperature variance.

9. Decals shall be affixed to the form with 100% adhesive coverage.

10. Decals shall not indicate void if removed after application.

11. Ensure the two decals are correctly aligned and not cut off or displaced.

12. Ensure that no glue or adhesive residue is present on the decals, along the edges of the decals, or on the page edges.

E. Artwork

The Contractor shall provide a copy of all artworks to the State thirty (30) days after the Completion of the job at no additional charge to the State.

F. Overruns/Underruns

Production “not less than” quantity amount requested with “no more than” 10% overruns at a 50% discount.

mailto:Matthew.Galyon@tn.gov

TWRA Boat Decal Specifications 3 | 3

G. Delivery

1. Delivery Dates

a. 2030 decals shall be delivered no later than October 1, 2026.

b. 2029 decals shall be delivered no later than October 1, 2026.

2. Business hours are 8:00 a.m. to 4:30 p.m. The order delivery must arrive on or before 3:00 p.m. CST, Weekdays only.

3. Delivery Location:

TWRA IT

Print Operations 5107 Edmondson Pike Nashville, TN 37211

4. The Contractor shall notify Matthew Galyon, at (615) 253-7295 or Matthew.Galyon@tn.gov, when any issues occur that impact the delivery date and time.

H. Packing

Stacked with lowest sequence of numbers being at the top of each box. There shall be no more than 500 forms per box. Within each box, cardboard separation shall be required for each section of 100 forms, without wrapping of each section.

I. Shipping

1. Forms palletized and wrapped on 32” x 48” pallets. Maximum pallet height shall be 54” including pallet base. Numbers shall be displayed prominently on the outside of each case.

2. Forms shall be palletized in case number sequence with the lowest case number being available at the top of stack.

3. Boxes shall be stacked with the lowest numbers at the top of front row, top to bottom, each row, and front to back 32” to end of pallet.

4. Forms within each case shall have lowest number available at the top of each case.

J. Liquidated Damages

1. In the event any certificates and/or decals are provided in a damaged or unusable state, e.g., are stuck together, and/or are incorrectly aligned on the form, the Contractor agrees to immediately furnish replacements (in whatever quantity the State deems necessary) to the State at no additional cost to the State. Contractor further agrees to reimburse the State for the postage cost to mail the replacement decals and certificates deemed necessary by the State, as well as pay $0.20 per damaged decal.

2. In the event the certificates and/or decals are not delivered by the close of business on the agreed date, the Contractor shall subtract 1% of the agreed Contract price each day of delay until the certificates and/or decals are delivered starting with the day after the delivery date. In any event, the maximum cost of damages shall not exceed 10% of the Maximum Liability. The damages shall be due and payable within thirty (30) calendar days after Contractor’s receipt of the assessed liquidated damages.