Tower Maintenance - TEMA

The Tennessee Emergency Management Agency (TEMA) is seeking a comprehensive tower maintenance, repair, and installation contract for radio communication infrastructure across Tennessee. This procurement covers multiple regions including West, Middle, East, and South East Tennessee, targeting approximately 60 radio sites with tower types ranging from 20' to 1300' in height, including self-supporting, guyed, mono-pole, fire tower, water tank, and building rooftop structures. The contract requires contractors to provide trained radio communication tower climbers and ground crew capable of installing, repairing, and replacing critical components such as antennas, feed lines, lightning protection systems, FAA warning lights, tower sections, and cable ladders. Bidders must have a minimum of two trained/certified tower climbers per job and demonstrate 24/7 emergency response capabilities, with work expected to be completed within five business days (three days for FAA tower light outages). The solicitation (Sourcing Event 34101-13613) was posted on April 7, 2025, with bid responses due by May 9, 2025, and a targeted contract start date of May 15, 2025. Pricing will be structured with regular time rates from 7:00 AM to 6:00 PM Monday through Friday and premium rates for work outside those hours.

The contract encourages participation from diverse business enterprises, specifically highlighting opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and small business entities. Contractors must be registered with the Tennessee Department of Revenue and comply with state regulations, including the Iran Divestment Act and prohibitions on illegal immigrant employment. The contract has a maximum liability of $550,000 and will extend for a 60-month term, with provisions for potential additional services through a Memorandum of Understanding. Bidders are required to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. Parts, materials, supplies, and equipment will be billed at the contractor's cost plus fifteen percent, with exclusions for parts included in quarterly and annual inspections. The total anticipated service quantities include 1,000 hours of tower maintenance at regular rates, 100 hours at premium rates, 1,000 hours of ground crew maintenance at regular rates, 100 hours at premium rates, 2,000 hours of travel time, and 30,000 miles of trip charges. Bids must be submitted through the Edison system, with all services to be delivered to TEMA's Houston Barracks location in Nashville, Tennessee.