MLTC Asphalt Paving

The Tennessee Department of Correction (TDOC) is seeking bids for an asphalt paving project at the Mark Luttrell Transition Center (MLTC) located at 6000 State Road in Memphis, Shelby County. The procurement involves a comprehensive asphalt replacement project encompassing 13,525 square yards, which includes 180 tons of asphalt patching and 150 tons of asphalt bushing for drainage areas. Specific project deliverables include milling existing surfaces, removing and replacing signage, mechanically sweeping and cleaning the pavement, patching cracks and potholes, adjusting drainage slopes, applying a tack coat, installing a new 2-inch wearing surface, rolling for compaction, and applying 4-inch white stripes and parking space markings. The bid event is open from April 8, 2025, at 8:00 AM CDT to April 28, 2025, at 2:00 PM CDT, with bidders required to submit questions no later than April 16, 2025, at 2:00 PM CT. Bidders must submit electronic bids through the Tennessee Edison Supplier Portal and provide mandatory documentation including diversity business participation forms, sales tax registration, and compliance certifications. Evaluation will be conducted on a lowest-cost basis, with the state reserving the right to reject any or all responses.

The procurement appears to have provisions for diversity business participation, with specific requirements for small, minority-owned, women-owned, and disadvantaged business enterprises. Contractors must comply with strict security protocols outlined in the Non-Institutional Detention Project Procedures, including mandatory background checks for all personnel and adherence to Prison Rape Elimination Act (PREA) guidelines. Security escort costs are predetermined at $95 for 4 hours, $189 for 8 hours, and $237 for 10 hours, which will be paid monthly to the work site institution. A payment bond guaranteeing subcontractors and suppliers will be required, equal to 25% of the maximum contract liability. While a specific budget range is not explicitly stated, the contract will require contractors to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. The contract is subject to fund availability and can be terminated for convenience or cause by the state, with the potential for weekend or nighttime work upon request and approval.