Event_13613_Radio_Tower_Mtce_Specs.pdf

Tower Maintenance Specs, TEMA, 2025 – Event 34101-13613 Page 1 of 5

State of Tennessee Sourcing Event 34101-13613

Specifications For

TEMA Tower Maintenance, Repair, and Installation Contract

Tennessee Emergency Management Agency (TEMA) is seeking the services for trained radio communication tower climbers and ground crew to perform antenna, antenna bracket, feed line, grounding kit, feed line connectors, lightning protections, grounding, ice bridge, cable entrance panel, tower inspections, cable identification and marking, cable ladders, FAA warning light system, paint tower to FAA specifications, and other radio communication site installation, maintenance and repair work on an as needed basis. If materials or parts are needed, the Contractor shall follow section #10 below “Parts”.

I) General:

The Contractor shall provide trained/certified personnel. Documentation of training and or certification shall be provided with the bid response. The Contractor shall provide for each job a minimum of two trained/certified tower climbers, all necessary climbing equipment and tools necessary to work on radio communication tower sites utilized by TEMA across the State of Tennessee. All work will be directed and supervised by a TEMA representative. Additional personnel required to work from the ground may be furnished by the vendor at TEMA's request.

The Contractor shall provide any specific weather related or other safety standards.

2) Availability:

The Contractor shall have a tower crew that shall respond to an emergency or disaster twenty-four

(24) hours a day, seven (7) days a week, to include holidays. Tower work shall only be performed under safe conditions. The vendor shall provide to TEMA a 24 hour telephone or cell phone number so they may be contacted after normal business hours for emergency service calls.

An answering machine/recorder, voice mail alone is not an acceptable after-hours contact.

3) Travel:

TEMA will not pay for trips when the vendor fails to bring the necessary equipment or tools needed for the job.

4) Work: The Contractor shall perform the following work:

a) Install, repair or replace radio communications antennas and microwave radio dishes;

b) Install, repair or replace a variety of feed line sizes, typically but not limited to ½”, 7/8”, 1 ¼”, and 1 5/8” feed line, connectors and weather proofing sealant;

c) Install, maintain and replace FAA side lights, beacon lights or strobe lights, photo sensors, light controllers;

d) Grounding and lightning protection-Feed line grounding kits, ground rods, CAD welding, coaxial lightning protectors and test ground resistance;

e) Provide preventive maintenance, check guy wire tension and integrity, replace guy wire, and re-tension guy wire.

f) Paint towers to FAA/FCC specifications;

g) Install, maintain, or replace tower sections;

h) Install cable ladder on towers, ice bridges, cable entrance panels, feed line connectors, safety line;

i) Photograph tower sites and provide to TEMA in JPG format, provide a tower map

Tower Maintenance Specs, TEMA, 2025 – Event 34101-13613 Page 2 of 5

-Tower documentation to include antenna heights, document which feed line goes to what antenna, color code feed line and antennas per TEMA instructions.

5) Work to be scheduled:

All work shall be scheduled and approved by TEMA POC and or authorized personnel. TEMA will coordinate with the Contractor to determine number of personnel required.

6) Response time:

Once work is scheduled, it should be completed in a reasonable amount of time, mostly weather dependent, generally within five business days. For response to FAA tower light outages, repair time shall be within three business days if at all possible contingent on weather conditions, parts availability or other hazards.

7) Hourly Charge Schedule

a. Regular Time Rates – Regular Time rates apply to services rendered during the hours of 7:00AM –

6:00PM Monday through Friday, excluding legal State holidays. If a Contractor anticipates that a job will take more than eight (8) consecutive hours in one day, they may charge Premium Time rates with the prior written approval from the TEMA; this must be identified on the Estimate.

b. Premium Time Rates – Premium Time rates apply to services rendered Monday through Friday during the hours of 6:01PM - 6:59AM. Premium Time rates also apply twenty-four (24) hours on Saturday, Sunday, and all legal State holidays as designated by the State of Tennessee, Department of Human Resources. Authorized Agency Personnel must approve premium time rate in writing prior to work being performed.

c. The State will make every effort to have work scheduled during Normal State Operating Hours;

however, it may be necessary to change the work schedule to a time other than Normal State Operating Hours to accommodate conditions at the facility. If such a situation arises, all services will be coordinated with authorized agency personnel and scheduled at such a time that is mutually agreed upon by the Contractor and the agency.

8) Definitions:

Tower Crew Time -Time charged for actual work done by tower climbers on the tower.

Ground Crew Time -Time charged for actual work done by ground personnel, not climbing a tower.

9) Estimated Site Visits:

I t is estimated that all sites may require a site visit at least once per year for either work or inspection, but TEMA does not guarantee one. Tower sites may be added or subtracted from the list below as required.

10) Parts All parts, materials, supplies and equipment, excluding parts and expendables included in quarterly and annual inspections, will be billed at Contractor's cost, minus any applicable sales or use tax pursuant to Tennessee Code Annotated, Section 67-6-209, plus fifteen percent (+15%). See Term & Condition "Parts".

Tower Maintenance Specs, TEMA, 2025 – Event 34101-13613 Page 3 of 5

WEST TENNESSEE RADIO SITES

SITE NAME COUNTY TOWER TYPE HEIGHT

Millsfield Dyer Self-Supporting 180'

Lenox Dyer Self-Supporting 180'

West TN Prison Lauderdale Guyed 280'

Memphis Flicker St Shelby Self-Supporting 300'

Memphis THP Bartlett Shelby Self-Supporting 400'

Memphis Raleigh Shelby Self-Supporting 240'

Memphis EMA Shelby Guyed 400'

Memphis Cusec Shelby Guyed 30'

Arlington Shelby Guyed 400'

Williston Fayette Self-Supporting 280'

Brownsville TDOT Haywood Self-Supporting 150'

Chestnut Ridge Haywood Guyed 190'

Whiteville Hardeman Guyed 250'

Hickory Valley Hardeman Fire Tower 80'

Jackson REOC Madison Self-Supporting 180'

Jackson Hwy 70E Madison Self-Supporting 280'

Mount Peter McNairy Self-Supporting 180'

Mount Gilead Henderson Self-Supporting 180'

Natchez Trace Henderson Guyed 250'

Medina Gibson Guyed 180'

Gibson 911 Gibson Guyed 300'

Gleason Weakley Self-Supporting 180'

Paris Forestry Henry Self-Supporting 180'

Grove Hill Paris Henry Self-Supporting 180'

Camden TWRA Benton Self-Supporting 180'

NB Forest SP Benton Self-Supporting 100'

Burnt Church Hardin Self-Supporting 180'

Chickasaw SP Chester Self-Supporting 300'

Tower Maintenance Specs, TEMA, 2025 – Event 34101-13613 Page 4 of 5

MIDDLE TENNESSEE RADIO SITES

Lobelville TACN Perry Self-Supporting 300' Lobelville Perry Co. 911 Perry Guyed 500' Wayne Co 911 Wayne Guyed 300' Crestview Lawrence Self-Supporting 320' Pulaski Giles Guyed 300' Waverly Humphreys Guyed 300' Erwin Houston Fire Tower 80' Dover Stewart Self-Supporting 180' Clarksville Montgomery Guyed 400' Slayden Dickson Self-Supporting 180' Dickson Dickson Self Supporting 180' Hornertown TACN Hickman Self-Supporting 180' Theta Maury Self-Supporting 300' Century Court Williamson Self-Supporting 180' SEOC Davidson Guyed 420' TN Towers Davidson Building Rooftop 20' Pasquo Davidson Self-Supporting 400' Joelton Davidson Self-Supporting 180' Cane Ridge Davidson Self-Supporting 180' James K Polk Building Davidson Self-Supporting 20' THP Hart Lane Davidson Guyed 300' White House Sumner Self-Supporting 180' Lafayette Macon Water Tank 180' Macey Hill Smith Self-Supporting 180' Standing Stone Overton Self-Supporting 180' Monterey Overton Self-Supporting 180' Channel 22 Brotherton Putnam Guyed 300' Fayetteville Lincoln Self-Supporting 100' Lewisburg Marshall Self-Supporting 180' Lynchburg Moore Self-Supporting 180' Murfreesboro Rutherford Self-Supporting 180' Lynch Hill Rutherford Self-Supporting 300' Short Mountain Cannon Guyed 180' Hawthorne Hill Bedford Self Supporting 180’ Deason Bedford Water Tank 150’

Wilson Co Wilson Self Supporting 180’ Twinton Overton Self Supporting 180’

Tower Maintenance Specs, TEMA, 2025 – Event 34101-13613 Page 5 of 5

EAST TENNESSEE RADIO SITES

Hinch Mountain Cumberland Self-Supporting 40' Roosevelt Mountain Roane Self-Supporting 180' Cove Mountain Sevier Guyed 100' Greentop THP Sevier Self-Supporting 180' Greentop TVA Sevier Mono Pole 150' Sharps Ridge Knox Self-Supporting 180' Wuot FM Richland Knox Guyed 1300' TEMA East Knox Self-Supporting 260' Frozen Head Morgan Self-Supporting 120' Oneida Scott Self-Supporting 182' Winrock Mountain Anderson Self-Supporting 150'

Walnut Mountain Campbell Self-Supporting 180' Springdale Claiborne Self-Supporting 120' English Mountain Cocke Self-Supporting 180' Viking Mountain Greene Guyed 140' Channel 2 Hawkins Guyed 500' THP Fall Branch Washington Self-Supporting 180' Bays Mountain Sullivan Guyed 300' Holston Mountain Carter Self-Supporting 120' Stone Mountain Johnson Guyed 120'

South East Region

Fall Creek Falls Van Buren Self-Supporting 180' Sewanee Franklin Self-Supporting 180' Keith Springs Franklin Self-Supporting 180' Deer Run Grundy Self-Supporting 180' Harrison Ferry Warren Guyed 180' Jasper Marion Fire Tower 80’ Dunlap Walden Mt. Sequatchie Self Supporting 180’ Signal Mountain Hamilton Guyed 110’ Polk Co. Chilhowee Polk Self Supporting 140’ Sheeptop Mountain Polk Self Supporting 180’ Starr Mountain McMinn Self Supporting 180’ Evens Mountain Rhea Self-Supporting 180’ Nopone Mountain Meigs Self Supporting 140’