Tower_Maintenance_-_TEMA.pdf
PDF 65 KB Posted
- Attached to
- Janitorial Svcs for TEMA East Regional Office - UPDATED State and local contract opportunity
- Solicitation number
- Event 34101-13648
- Issued by
- Knox County, Tennessee
About this file
This is a Request for Bid (RFB) issued by the Tennessee Emergency Management Agency (TEMA) for a five-year tower maintenance contract. The solicitation covers multiple service lines including tower maintenance service technicians at regular and premium rates, ground crew maintenance service technicians at regular and premium rates, travel time, and trip charges per mile per vehicle. The event is scheduled to open on 04/07/2025 and close on 05/09/2025, with all services to be delivered to TEMA's Houston Barracks location in Nashville, Tennessee. The total quantities include 1,000 hours of tower maintenance service technician at regular rate, 100 hours at premium rate, 1,000 hours of ground crew maintenance at regular rate, 100 hours at premium rate, 2,000 hours of travel time, and 30,000 miles of trip charges.
The contract will be awarded in US dollars, with bids required to be submitted through the Edison system. Bidders must comply with Tennessee state regulations, including providing contractor license information for bids over $25,000, submitting diversity business participation documentation, and certifying compliance with the Iran Divestment Act. The bid requires respondents to provide detailed contact information, confirm non-debarment status, and indicate whether they plan to use subcontractors. All shipping will be via the best option available, with a consistent due date of 04/12/2025 for all line items. The solicitation emphasizes strict compliance with state procurement regulations and non-discrimination requirements.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Event_34101-13648_AMD_1.pdf | ||
| Janitorial_Svcs_for_TEMA_East_Regional_Office.pdf | ||
| 25-1962T_25-324IM%2c_ITB_Janitorial_Svc%2c_Knoxville_Specs.pdf | ||
| Event__34101-13652-Terms_and_Conditions.pdf | ||
| Janitorial_Svcs_for_TEMA_East_Regional_Office.pdf | ||
| 25-1962T_25-324IM%2c_ITB_Janitorial_Svc%2c_Knoxville_Specs.pdf | ||
| Event__34101-13652-Terms_and_Conditions.pdf | ||
| 34101-13613_Terms_and_Conditions.pdf | ||
| Event_13613_Radio_Tower_Mtce_Specs.pdf |
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Text version
Event Description This event is to bid for a five (5) year contract for Tennessee Emergency Management Agency.
Specifications and terms & conditions are attached.
Agency Contact: Sharon Pope at 615-741-9588 or sharon.pope@tn.gov.
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract (s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet.
A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s).
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response In preparing bid(s), all respondents shall comply with the requirements of Tenn. Code Ann. § 62-6-119 in providing the specified information within the sealed bids. Any bid not in strict compliance with the requirement of Tenn. Code Ann. § 62-6-119 shall be rejected.
Note: Submit additional subcontractor's information as an attachment to the bid comments.
For bids over $25,000 requiring a contractor's license, Respondent shall provide the following for contractor and any subcontractors, if applicable:
Company's Tennessee State Contractor License Number License Classification(s) Applicable to Bid License Expiration Date
Required: Yes Mandatory Response:No
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 1 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Response
Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."
Required: Yes Mandatory Response:No
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 2 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 3 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 4 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
Technical Assistance
Enter the name, address, and telephone number of the technician or service representative in the space provided below.
List the Name of the Technician/Service Representative List the Technician/Service Representative Address List the Technician/Service Representative Phone Number List the Technician/Service Representative Toll Free Phone Number List the Technician/Service Representative Pager or Cell Number List the Technician/Service Representative Email Address List the Technician/Service Representative Website
Required: Yes Mandatory Response:No
Response Comments
Did you attach documentation of training and or certification that your personnel are trained?
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 5 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Did you attach any documentation that is specific to weather related or other safety standards?
Required: No Mandatory Response:No
Response Comments
Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 6 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Line Details Line: 1 Item ID: 1000157215 Line Qty: 1000 UOM: Hour Bid Qty: 1000 Required: Yes Reserve Price: No
Description: Tower Mtnc., Svc Technician, Regular Rate
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: 1000157216 Line Qty: 100 UOM: Hour Bid Qty: 100 Required: Yes Reserve Price: No
Description: Tower Mtnc., Svc Technician, Premium Rate
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: 1000157217 Line Qty: 1000 UOM: Hour Bid Qty: 1000 Required: Yes Reserve Price: No
Description: Ground Crew Mtnc., Svc Technician, Regular Rate
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 7 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Line: 4 Item ID: 1000157218 Line Qty: 100 UOM: Hour Bid Qty: 100 Required: Yes Reserve Price: No
Description: Ground Crew Mtnc., Svc Technician, Premium Rate
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 5 Item ID: 1000157219 Line Qty: 2000 UOM: Hour Bid Qty: 2000 Required: Yes Reserve Price: No
Description: Tower Maintenance, Travel Time
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 6 Item ID: 1000157214 Line Qty: 30000 UOM: MILE Bid Qty: 30000 Required: Yes Reserve Price: No
Description: Tower Mtnc., Trip charge, Price Per Mile Per Vehicle
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 8 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 9 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: 1000157215 Line Qty: 1000 UOM: Hour Description: Tower Mtnc., Svc Technician, Regular Rate
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA
3041 SIDCO DRIVE
HOUSTON BARRACKS
NASHVILLE TN 37204-1502
United States
Quantity: 1000 Due Date: 04/12/2025 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: 1000157216 Line Qty: 100 UOM: Hour Description: Tower Mtnc., Svc Technician, Premium Rate
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA
3041 SIDCO DRIVE
HOUSTON BARRACKS
NASHVILLE TN 37204-1502
United States
Quantity: 100 Due Date: 04/12/2025 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: 1000157217 Line Qty: 1000 UOM: Hour Description: Ground Crew Mtnc., Svc Technician, Regular Rate
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 10 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA
3041 SIDCO DRIVE
HOUSTON BARRACKS
NASHVILLE TN 37204-1502
United States
Quantity: 1000 Due Date: 04/12/2025 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: 1000157218 Line Qty: 100 UOM: Hour Description: Ground Crew Mtnc., Svc Technician, Premium Rate
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA
3041 SIDCO DRIVE
HOUSTON BARRACKS
NASHVILLE TN 37204-1502
United States
Quantity: 100 Due Date: 04/12/2025 Freight Terms:
Ship Via: Best Option Available
Line: 5 Item ID: 1000157219 Line Qty: 2000 UOM: Hour Description: Tower Maintenance, Travel Time
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 11 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Shipping Information
Schedule: 1 Ship To: TEMA
3041 SIDCO DRIVE
HOUSTON BARRACKS
NASHVILLE TN 37204-1502
United States
Quantity: 2000 Due Date: 04/12/2025 Freight Terms:
Ship Via: Best Option Available
Line: 6 Item ID: 1000157214 Line Qty: 30000 UOM: MILE Description: Tower Mtnc., Trip charge, Price Per Mile Per Vehicle
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA
3041 SIDCO DRIVE
HOUSTON BARRACKS
NASHVILLE TN 37204-1502
United States
Quantity: 30000 Due Date: 04/12/2025 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 12 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013648 Sell RFx 13 Event Round Version 1 1 Event Name Tower Maintenance - TEMA Start Time Finish Time
04/07/2025 09:18:42 CDT 05/09/2025 14:00:00 CDT
File details come from the government source that posted it. Updated .