Testing Platform for Social Studies Assessments

The West Virginia Department of Education is requesting quotes for an open-end contract to supply a testing platform for administering three social studies assessments annually, with bids due October 27, 2026 at 10:30 AM ET and a mandatory pre-bid meeting required for vendor eligibility (vendors failing to attend will be disqualified). This is a recompetition of ARFQ EDD2700000001, now issued as ARFQ EDD2700000003.

The scope encompasses a single platform to administer the 8th Grade Golden Horseshoe Test (15,000 estimated users), the High School US History Exam (11,000 estimated users), and the High School Civics Exam (11,000 estimated users). Pricing is structured on a per-user, per-test basis with one-time implementation fees covering configuration, setup, data migration, training, and deployment, plus annual licensing fees. All annual licensing fees are unlimited and inclusive of training, support, maintenance, administrative users, item/question import, and setup services. Vendors may propose alternate models or brands if they demonstrate equivalency through manufacturer specifications and supporting documentation.

The contract term is initial one year with renewal options for up to three successive one-year periods by mutual written consent. The state makes no minimum purchase guarantees; quantities provided are approximate for evaluation purposes only. Place of performance and invoicing are directed to the Department of Education's Office of Virtual Schools, Charleston, West Virginia.

The awardee must maintain commercial general liability insurance of at least $1 million per occurrence and cyber liability insurance of at least $1 million per occurrence, and must be registered with the West Virginia Purchasing Division. Pricing must be firm for the life of the contract. Questions are due October 15, 2026 at 4:00 PM ET. Bids must be submitted electronically through wvOASIS or in sealed format to Building 6, Room 700, 1900 Kanawha Boulevard East, Charleston, WV 25305. Michelle L. Childers, procurement officer, may be contacted at (304) 558-2686 or michelle.childers@k12.wv.us.