Temporary Staffing Agencies (Direct Award)

Roswell Park Comprehensive Cancer Center is requesting proposals for temporary staffing agencies to provide staffing services across three categories—Locum Tenens/Allied Health (approximately 6 FTEs annually), Non-Clinical/Professional Staffing (approximately 40 FTEs annually), and Executive & Faculty Interim Placement and Search Services (approximately 3 FTEs annually)—with proposals due October 27, 2026. The procurement operates under a multi-award model; Roswell Park may award one vendor for all categories, multiple vendors across categories, make partial awards, or make no award if responses do not meet needs. Vendors may bid on one or more categories.

Roswell Park requires substantial healthcare staffing experience, with particular emphasis on successful placements in Western New York or comparable regional healthcare markets. Scope includes candidate sourcing, screening, and placement; credentialing support and documentation; compliance with clinical and regulatory requirements; and temporary, interim, and permanent placement services. Service categories span physicians, Advanced Practice Providers, pharmacists, physical therapists, technicians, administrative and IT support, clinical support staff, and interim or permanent physician and executive leadership roles. Vendors must define service delivery responsiveness with KPIs, replacement guarantees, and temporary-to-permanent conversion policies compliant with New York Public Health Law Article 29-K.

Pricing submission requires vendors to disclose mark-up rates, premium rates for overtime and holiday services, annual price escalators, and conversion fees based on hours-worked thresholds, with all background screening, drug testing, credential verification, and compliance costs included in mark-up rates. Travel, lodging, and related reimbursable expenses are pass-through costs subject to New York State guidelines with no markups permitted. Proposed bill rates will not be used for scoring; evaluation will be based on mark-up rates and other RFP criteria.

Required compliance includes EEO Policy Statement adherence, non-collusion affidavit, disclosure of financial stability and legal compliance history, HIPAA requirements if applicable, credential verification and health screening for onsite services, six-year record retention, monthly or annual federal and state exclusion-list screening, prevailing wage compliance for public work contracts under New York Labor Law, reasonable efforts to promote New York State business enterprises and certified minority and women-owned businesses for contracts exceeding $1,000,000, and certification of non-involvement in Russian business operations under Executive Order No. 16. Contracts exceeding $1,000,000 require New York State Comptroller approval.

Prior awardees for identical or substantially similar procurements within the past five years include AMN Healthcare, Cejka Search, Cross Country Locums, Korn Ferry, and Witt Kieffer, among others.