TEMA Bunkhouse Trailer - UPDATED

The Tennessee Emergency Management Agency (TEMA) is conducting an Invitation to Bid (ITB) for the procurement of one bunkhouse trailer to be used during emergencies and disasters for supporting emergency responders across Tennessee. The trailer must be a mobile residential unit with ten separate bunk compartments, each equipped with specific features including climate control, safety systems, and individual utilities such as wall-mounted air conditioning/heating units, keyless entry locks, CO/smoke detectors, fire extinguishers, and LED lighting. Key specifications include a 2 5/16" coupler, electric tongue jack, silver exterior, stabilizers, LED flood lights, and a minimum 96" interior vertical clearance. A pre-response conference is scheduled for November 13, 2025, at 10:30 AM Central via Microsoft Teams, with written questions due by 2:00 PM Central on November 17, 2025. Bidders must submit comprehensive compliance documentation demonstrating how their trailer meets or exceeds the detailed specifications outlined in the Compliance Matrix. The response due date is November 30, 2025, with the contract anticipated to become effective on November 15, 2025, and extend for twelve months.

Respondents must be registered with the State of Tennessee Supplier Portal and comply with various state and federal requirements, including Tennessee Department of Revenue registration and workers' compensation insurance. The contractor is required to maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. There are no specific set-aside designations mentioned for disadvantaged enterprises. The maximum contract liability is set at $160,000, with firm, fixed pricing required on an F.O.B. destination basis. Bidders must provide pricing in U.S. dollars, include brand and model names, standard warranty information, and service organization details. The State reserves the right to reject any or all responses and retains the option to extend the contract term for an additional period not to exceed 180 days under the same terms and conditions. All goods will become the property of the State upon delivery and acceptance, and respondents are responsible for conducting on-site inspections and obtaining exact measurements prior to submitting bids.