Event_34101-13760_TEMA_Bunkhouse_Trailer_Compliance_Matrix.xlsx

This is a Bunkhouse Trailer Compliance Matrix file associated with the Tennessee Emergency Management Agency (TEMA) Invitation to Bid for emergency response equipment. TEMA is procuring one bunkhouse trailer with ten separate bunk compartments to support emergency responders during disasters and emergencies across Tennessee. The trailer must include climate control, safety systems, utilities, and LED lighting for each compartment, with specifications requiring compliance with NFPA, OSHA, and DOT standards. A pre-response conference is scheduled for November 13, 2025, at 10:30 AM Central via Microsoft Teams, with written questions due by November 17, 2025, at 2:00 PM Central. Bids are due by November 30, 2025. The contract is anticipated to become effective on November 15, 2025, with an initial term of twelve months, and the State reserves the right to extend for an additional period not to exceed 180 days under the same terms and conditions.

Bidders must submit firm, fixed pricing in U.S. dollars on an F.O.B. destination basis, with the maximum contract liability set at $160,000. Respondents must provide brand and model names, standard warranty information, and service organization details, and must demonstrate compliance with all specifications outlined in the Compliance Matrix. Bidders are required to register with the State of Tennessee Supplier Portal, comply with Tennessee Department of Revenue registration requirements, and maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. Workers' compensation insurance is also required. No specific set-aside designations for disadvantaged enterprises are mentioned. Bidders are responsible for conducting on-site inspections and obtaining exact measurements prior to bid submission. All goods will become the property of the State upon delivery and acceptance.