Event_34101-_13760_AMD_One_Questions.docx

This is an amendment document issued by the Tennessee Emergency Management Agency (TEMA) modifying a competitive invitation to bid for procurement of emergency response equipment. Amendment One revises the original Event 34101-13760 specifications for a bunkhouse trailer by replacing the initial TEMA Bunkhouse Trailer Specs with amended specifications titled Event 34101-13760 AMD One TEMA Bunkhouse Trailer Specs. The procurement seeks one bunkhouse trailer containing ten separate bunk compartments equipped with climate control, safety systems, utilities, and LED lighting for use during emergencies and disasters to support emergency responders across Tennessee. A pre-response conference was conducted on November 13, 2025, with written questions due by November 17, 2025. The amendment revises the response due date to December 1, 2025, at 2:00 PM Central, and the contract is anticipated to have a twelve-month term with an option to extend for an additional period not to exceed 180 days under the same terms and conditions.

The trailer must comply with NFPA, OSHA, and DOT standards and include specifications such as a 2 5/16" coupler, electric tongue jack, silver exterior, stabilizers, LED flood lights, and minimum 96" interior vertical clearance. The maximum contract value is $160,000 with firm, fixed pricing required on an F.O.B. destination basis. Bidders must provide pricing in U.S. dollars, brand and model names, standard warranty information, and service organization details. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, be registered with the State of Tennessee Supplier Portal, and comply with Tennessee Department of Revenue registration and workers' compensation insurance requirements. Respondents are responsible for conducting on-site inspections and obtaining exact measurements prior to bid submission. All goods become the property of the State upon delivery and acceptance.