STC ONE CARD IDENTIFICATION SYSTEMS

The State of South Carolina, through the Division of Procurement Services, is seeking proposals for a Statewide Term Contract for One Card Identification Systems to serve all Using Governmental Units. The procurement seeks an integrated, comprehensive security and commerce solution utilizing a single identification card that can support multiple functional areas including campus ID, activity access, cardholder self-service, door entry control, food services, library services, parking, prepaid services, print control, vending, and off-campus merchant support. The system must be scalable, capable of interfacing with existing platforms, and maintain robust data security standards. Evaluation criteria will allocate 50 points to price and business proposal, 40 points to technical response, and 10 points to qualifications and experience, with potential awards made to up to five offerors whose proposals score within 15% of the highest-ranked submission. Key deadlines include a pre-proposal web conference held on April 21, 2021, at 11:00 AM ET, with questions due by 3:00 PM that same day, and proposal submissions originally set for June 9, 2021, at 11:00 AM (though subsequent amendments adjusted these dates). The contract term will span an initial one-year period from July 6, 2021, with four optional one-year renewal terms possible through July 5, 2026.

Offerors must be registered South Carolina vendors and demonstrate significant qualifications, including a minimum three-year successful track record, current audited financial statements, and comprehensive insurance coverage including $1 million general liability, $1 million auto liability, workers' compensation, and $5 million cyber liability insurance. Vendors must provide evidence of compliance with critical security standards, including PCI DSS Level I, FERPA, and current encryption standards, and complete a detailed Service Provider Security Assessment Questionnaire. While no specific set-aside designations were mentioned, the solicitation requires detailed pricing submissions across small (under 2,500 cardholders), medium (2,500-10,000 cardholders), and large (10,000+ cardholders) implementation scenarios. Pricing must include manufacturer price lists, discount percentages for software and hardware, annual license fees, installation costs, and maintenance fees. The state will collect a one percent administrative services fee on total contract sales, remitted quarterly. Though no specific budget range was explicitly stated, the comprehensive nature of the system and the potential for statewide implementation suggests a significant potential contract value across multiple governmental units.