Special Event Rental Equipment
Open State & local contract opportunity Posted
- Solicitation number
- 012-3092302
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 040 Animals, Birds, Marine Life, Insects And Poultry, Live, Including Accessory Items
- 57856 Minerals And Ores
- 180 Chemical Raw Materials (In Large Quantities Primarily For Manufacturing Janitorial And Laundry Products)
- 66567 Plastic Forming And Molding Supplies: Catalysts, Colorants, Mold Release Compounds, Resins, Etc.
- 645 Paper, For Office And Print Shop Use
- 405 Fuel, Oil, Grease And Lubricants
- 54547 Mining Machinery And Equipment (See 545-51 For Oil And Gas Equip.)
- 020 Agricultural Equipment, Implements, And Accessories (See Class 022 For Parts)
- 760 Road And Highway Equipment: Earth Handling, Grading, Moving, Packing, Etc.
- 545 Machinery And Hardware, Industrial
Show all 49
- 560 Material Handling, Conveyors, Storage Equipment And Accessories
- 071 Automobiles, School Buses, Suvs, And Vans, Including Diesel, Gasoline, Electric, Hybrid, And All Other Fuel Types
- 690 Power Generation Equipment, Accessories, And Supplies
- 445 Hand Tools, Powered And Non-Powered, Including Accessories And Supplies
- 031 Air Conditioning, Heating, And Ventilating Equipment, Parts And Accessories
- 490 Laboratory Equipment, Accessories And Supplies: General Analytical And Research For Nuclear, Optical, And Physical
- 465 Hospital And Surgical Equipment, Instruments, And Supplies
- 204 Computer Hardware And Peripherals For Microcomputers
- 600 Office Machines, Equipment, And Accessories
- 700 Printing Plant Equipment And Supplies, Except Paper
- 485 Janitorial Supplies, General Line
- 486 Janitorial Supplies, General Line, Environmentally Certified By An Agency Accepted Certification Entity
- 54531 Industrial And Construction Machinery, Equipment, Components And Parts (Not Otherwise Classified)
- 805 Sporting Goods, Athletic Equipment And Athletic Facility Equipment
- 393 Foods: Staple Grocery And Grocer's Miscellaneous Items
- 269 Drugs And Pharmaceuticals
- 045 Appliances And Equipment, Household Type
- 200 Clothing: Athletic, Casual, Dress, Uniform, Weather And Work Related
- 195 Clocks, Watches, Timepieces, Jewelry And Precious Stones
- 71510 Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, Etc.
- 420 Furniture: Cafeteria, Chapel, Courtroom, Dormitory, Household, Library, Lounge, School
- 580 Musical Instruments, Accessories, And Supplies
- 94649 Financial Services (Not Otherwise Classified)
- 945 Fishing, Hunting, Trapping, Game Propagation, And Related Services
- 96155 Mining And Quarrying Services
- 910 Building Maintenance, Installation And Repair Services
- 967 Production And Manufacturing Services
- 926 Environmental And Ecological Services
- 915 Communications And Media Related Services
- 95816 Business Management Services
- 92536 Engineering Services (Not Otherwise Classified)
- 91527 Editorial Services
- 961 Miscellaneous Services, No. 1 (Not Otherwise Classified)
- 946 Financial Services
- 948 Health Related Services (See Class 952 For Human Services)
- 924 Educational And Training Services
- 990 Security, Fire, Safety, And Emergency Services, Including Disaster Document Recovery
- 918 Consulting Services
- 578 Miscellaneous Products (Not Otherwise Classified)
- Point of contact
-
- Mauricio Escobar mauricio.escobar@ocparks.com (949) 923-3725
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The County of Orange, California (OC Community Resources) is requesting competitive bids for special event rental equipment on an on-call basis, with bids due October 23, 2026 at 2:00 p.m. A 5% price preference (8% if certified as both) applies to Certified Orange County Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), with a maximum preference deduction of $100,000.
The scope spans 63 line items including canopies (10' × 10' through 20' × 60'), staging materials, tables, chairs, linens, string lights, outdoor heaters, pipe and drape systems, podiums, popcorn poppers, astroturf, market umbrellas, sound systems, children's furniture, dance floor sections, and miscellaneous items. The model contract establishes an on-call usage-based agreement with an initial three-year term commencing December 1, 2026, with no automatic renewal without Board of Supervisors approval. The contractor must supply all transportation, generators where applicable, warning devices, and materials; perform cleanup continuously during work; and maintain compliance with industry best practices for safe operations. Estimated annual quantities range from 1 to 2,500 units per line item, though actual purchases are not guaranteed.
Compensation is structured on a per-unit, per-day basis with pricing submitted as firm unit costs for each line item. The total contract amount is to be determined; Board approval is required for annual values exceeding $200,000 or total contract values exceeding $1,000,000 across all years. No price increases are permitted during the first contract year, with documented proof required for subsequent adjustments following 30 days' advance written notice; all price decreases automatically extend to the County. Invoicing occurs in arrears with net 30-day payment terms.
Bidding requirements include valid D-U-N-S and Unique Entity Identifier (UEI) numbers, certificates of insurance ($1,000,000 commercial general liability, $1,000,000 automobile liability, $1,000,000 employers' liability, with County named as additional insured), W-9 forms, and compliance with federal grant provisions including Clean Air Act and Equal Employment Opportunity regulations. Bids must be submitted electronically through the County's eProcurement Portal; paper submissions are not accepted. The County reserves the right to make multiple awards or award to a single vendor. Bid prices must remain valid for 365 days following the closing date.
Opportunity text
The County of Orange, OC Community Resources, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Special Event Rental Equipment. The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work.
This is a fully electronic solicitation - only electronic bids submitted through the County's online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits. For assistance on uploading proposals via County's eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.
All questions or requests for interpretations must be received within this solicitation's Question & Answer section as specified in the solicitation. Respondents are not to contact other County personnel with any questions or clarifications concerning this solicitation.
Files
| File | Type | Posted |
|---|---|---|
| Special_Event_Rental_Equipment.pdf | ||
| Model_Contract-Special_Event_Equipment.pdf | ||
| Labor_and_Material_Payment_Bond.pdf | ||
| Performance_Bond.pdf |
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