San Ildefonso 8” Waterline Replacement

The Incorporated County of Los Alamos is soliciting competitive sealed bids through Invitation for Bids (IFB26-23) for the San Ildefonso 8" Waterline Replacement project. The primary objective is to replace an existing 8-inch, 65-year-old cast-iron water distribution line with approximately 4,800 linear feet of new 12-inch AWWA C900, DR-18 Class 19 PVC pipe, supplemented by approximately 190 linear feet of 8-inch pipe for tie-ins in a residential area with multiple road and sidewalk crossings. The scope of work also includes installation of two new pressure-reducing valve vaults, rehabilitation of three existing vaults with valve replacement, and abandonment of two existing PRV vaults. Qualified bidders must hold a current State of New Mexico Contractor's License with appropriate classifications, carry general and comprehensive liability insurance of $1,000,000 per occurrence with a combined single limit of $2,000,000 aggregate (with the County named as additional insured), possess a Los Alamos County Business License, and comply with New Mexico Public Works Minimum Wage Act requirements. Bidders must submit all required documentation electronically through the County's Bonfire Procurement Portal by March 3, 2026, at 2:00 PM MST, including a bid bond equal to 5 percent of the bid amount, state contractor's license, subcontractor list, campaign contribution disclosure form, certification of non-debarment, and proof of New Mexico Department of Workforce Solutions registration. A non-mandatory pre-bid conference is scheduled for February 18, 2026, at 10:00 AM MDT with virtual attendance available, and written questions must be submitted at least six business days prior to the bid due date. The contract will be awarded to the lowest responsible and responsive bidder on April 1, 2026, with a pre-construction meeting on April 8, 2026, notice to proceed on April 13, 2026, substantial completion by September 18, 2026, and final completion by October 16, 2026.

The procurement includes preference designations under Los Alamos Code Section 31-261(b) and NMSA 1978 Section 13-1-21, allowing qualifying bidders to receive preference consideration in the following categories: Local (Los Alamos) Business receiving a 0.95 multiplier applied to bid price, Resident (New Mexico) Business, Native American Resident Business with annual gross revenues up to six million dollars, Native American Resident (New Mexico) Business, Resident Veteran Business with annual gross revenues up to six million dollars, and Native American Resident Veteran Business with annual gross revenues up to six million dollars. All preference requests and supporting documentation must be submitted with the bid by the solicitation closing date and cannot be modified afterward. Bidders must also complete campaign contribution disclosure forms identifying any contributions exceeding $250 in the aggregate made to the seven named County Councilors during the two-year period prior to proposal submission. The project is partially or wholly funded by Water Trust Board Project No. WPF-6583, though specific budget ranges or award values are not disclosed in the solicitation documents. The County reserves the right to verify the accuracy of all submitted information, deny preference requests if qualification requirements are not met, and reduce or add quantities as needed. The successful bidder must execute the contract and provide performance and labor-materials bonds within 10 calendar days of receiving the notice of award, along with a one-year warranty on all materials and equipment from the date of final completion.