RIC Fire Alarm and Suppression Testing, Maintenance and Repair

Rhode Island College, located in Providence County, is soliciting a Request for Quotation (RFQ26006660) for fire alarm and suppression equipment testing, maintenance, and repair services across its campus facilities. The solicitation seeks vendor quotes to provide quarterly fire alarm system testing (four times annually), semi-annual kitchen suppression system testing for nine systems (twice annually), and hourly labor for maintenance and repair work on fire alarm and suppression equipment distributed across 46 campus buildings and off-campus locations. The RFQ includes an estimated 3,500 fire alarm devices across the Rhode Island College campus, with significant concentrations in residential halls such as Penfield Residence Hall (550 devices), Browne Hall (200 devices), Thorp Residence Hall (200 devices), and Weber Residence Hall (200 devices). Required qualifications include possession of all necessary Rhode Island licenses for fire alarm and suppression work, compliance with Rhode Island Fire Code and NFPA 1 and NFPA 101 standards, and ability to schedule work during institutional downtime with prior college approval. Vendors must submit firm, fixed unit price proposals on a net F.O.B. destination basis through Ocean State Procures by June 17, 2026, with a vendor question and answer period open through May 26, 2026, and the initial contract period running from July 1, 2026, through June 30, 2029, with an option for one additional 12-month renewal contingent on performance and fund availability.

Participation in this procurement is restricted to vendors meeting specific insurance and licensing requirements, including general liability coverage of $1,000,000 per occurrence, workers' compensation of $100,000 each accident, and automobile liability of $1,000,000. A minimum 15 percent minority business enterprise (MBE) participation is required in accordance with Rhode Island law. Vendors must comply with Rhode Island prevailing wage requirements under General Law 37-13-1 et seq. for repair work classified as Public Works, though routine maintenance work is exempt from prevailing wage requirements. The State reserves the right to make single or multiple awards or reject all bids at its sole discretion. The RFQ includes estimated quantities of 12 quarterly fire alarm tests, 6 semi-annual suppression system tests, 900 hours of regular labor, and 120 hours of overtime labor over the three-year contract period. A contract administrative fee of 0.33 percent of total annual spend will be withheld from vendor invoices, with no reimbursement of out-of-pocket expenses such as travel, meals, or mileage; only parts and labor costs are authorized for compensation.