VendorChangeDetailsReport_RFQ26006660_v1_May_29_26.pdf

This is a Solicitation Change Details Report for Rhode Island College's Request for Quotation (RFQ26006660) for fire alarm and suppression equipment testing, maintenance, and repair services. Rhode Island College is seeking vendor quotes to provide quarterly fire alarm system testing (four times annually), semi-annual kitchen suppression system testing for nine systems (twice annually), and hourly labor for maintenance and repair work across 46 campus buildings and off-campus locations housing approximately 3,500 fire alarm devices. The solicitation encompasses an estimated 12 quarterly fire alarm tests, 6 semi-annual suppression system tests, 900 hours of regular labor, and 120 hours of overtime labor over the three-year contract period. The vendor question and answer period closed on May 26, 2026, with proposals due by June 17, 2026, through Ocean State Procures. The initial contract period runs from July 1, 2026, through June 30, 2029, with an option for one additional 12-month renewal contingent on performance and fund availability. This change report, generated on May 29, 2026, documents the addition of a Questions and Answers document (Addendum #1) to the solicitation.

Vendors must submit firm, fixed unit price proposals on a net F.O.B. destination basis and are subject to a 0.33 percent contract administrative fee withheld from invoices, with compensation limited to parts and labor costs only; out-of-pocket expenses such as travel, meals, and mileage are not reimbursable. Required qualifications include all necessary Rhode Island licenses for fire alarm and suppression work, compliance with Rhode Island Fire Code and NFPA 1 and NFPA 101 standards, and insurance coverage including general liability of $1,000,000 per occurrence, workers' compensation of $100,000 per accident, and automobile liability of $1,000,000. A minimum 15 percent minority business enterprise (MBE) participation is required in accordance with Rhode Island law. Vendors must comply with Rhode Island prevailing wage requirements under General Law 37-13-1 et seq. for repair work classified as Public Works, though routine maintenance work is exempt from prevailing wage requirements. The State reserves the right to make single or multiple awards or reject all bids at its sole discretion.