RFP Public Assistance Consulting

The City of Holly Hill, Florida has issued Request for Proposals (RFP) #25-PW-07 for Disaster Cost Recovery and Related Grant and Project Management Services, seeking a qualified consulting firm to provide comprehensive disaster recovery support. The procurement targets a contractor who can prepare FEMA Project Worksheets, manage disaster recovery projects, and handle accounting for costs related to disaster recovery in compliance with federal, state, and local regulations. Bidders must demonstrate a minimum of five years' experience in disaster fund recovery following federally declared disasters. The evaluation will utilize a 100-point system, with 50 points allocated to professional qualifications, 25 points for experience with local governments, and 25 points for pricing. Key procurement dates include a non-mandatory pre-bid meeting on November 12, 2024, at 10:00 am, with sealed bids due by November 26, 2024, at 10:00 am. All proposers must submit one original and one electronic copy of their bid, including detailed documentation such as corporate experience, customer listings, references, and required forms like drug-free workplace certification and non-collusion affidavit.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract term is two years with potential for two one-year extensions at the City Manager's discretion, contingent on the contractor's performance. Insurance requirements are comprehensive, including workers' compensation, commercial general liability, automobile liability, and errors and omissions coverage, with the City of Holly Hill to be named as an additional insured. While a specific budget range is not explicitly stated, the procurement suggests the city is seeking a permanent consultant to support disaster recovery project management and grant administration services. Bidders are required to complete a "Public Entity Crime Sworn Statement" as designated by Florida Statutes, and the City reserves the right to reject any or all bids and waive non-substantial irregularities in the best interest of the city. The solicitation emphasizes compliance with regulatory requirements and provides clear guidelines for submission, reflecting the city's focus on thorough and transparent procurement processes for disaster recovery services.