Questions_11202024_25PW07.docx
DOCX document 13 KB Posted
- Attached to
- RFP Public Assistance Consulting
- Solicitation number
- 25-PW-07
- Issued by
- Florida
About this file
The document is a questions and answers file for a Request for Proposal (RFP) issued by the City of Holly Hill, Florida, concerning Disaster Cost Recovery and Related Grant and Project Management Services. The RFP solicits consulting services for grant or FEMA Project Worksheet preparation, project management, and accounting for disaster recovery costs in compliance with Federal, State, and local regulations. The original proposal deadline was set for November 26th, with no extensions granted despite vendor requests for additional time to incorporate the City's responses to clarifying questions.
Key evaluation details reveal that pricing will be weighted at 25% of the total proposal evaluation, with a 30-point scale used as an example. The City allowed vendors to modify reference requirements by permitting them to narrow customer lists to Florida-based clients. Notably, the City waived bonding requirements, citing federal procurement regulations that only recommend bonds for construction or facility improvement contracts. The goal is to quickly onboard a permanent consultant to support disaster recovery project management and grant administration services.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_Bid_25-PW-07.docx | DOCX document | |
| RFP_25-PW-07_Public_Assistance_Consulting_1.pdf |
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Question: We are kindly requesting that the City waives all of the Bonding requirements as the Federal procurement regulations in 2 CFR §200.325 only recommends bonding requirements for construction or facility improvements contracts.
Response: This request is granted based and no bonding requirements will be observed for this project
Question: The instructions for Tab III of the proposal ask for vendors to provide a list of “all previous customers during the past three years” as well as contact information. Given that client staff may have changed since projects were completed and some vendors work on hundreds of projects annually, would the contact information provided on the reference form be sufficient to fulfill the contact information portion of this requirement? Alternatively, would the City allow vendors to narrow down the customer list to Florida-based clients?
Response: Vendors may narrow down the customer list to Florida-based clients as needed
Question: The “Proposal Evaluation Committee and Evaluation Factors” section of the RFP states that pricing will be worth 25 points during evaluation, however the formula provided under the Tab VII proposal instructions is based on a 30-point scale. Can the City please confirm how pricing will be evaluated and the weight that will be assigned to the pricing section of the proposal?
Response: The 30-point scale is an example. Pricing will be awarded 25% value of the evaluation process.
Question: Can the City please clarify how additional positions and rates will be evaluated?
Response: Additional positions/rates will be evaluated for like positions of other submissions whenever possible
Question: Considering the amount of time between the question response date of November 22nd and the final deadline of November 26th, would the City consider extending the final deadline to the end of the week or 5 business days after a response to questions has been posted to allow vendors time to incorporate the City’s answers into their proposals?
Response: The City is answering inquiries upon receipt as much as possible in order to have all relevant information available to prospective consultants in a timely manner. In order to have a permanent consultant onboard as soon as possible, no extension is granted at this time
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