RFP: Independent Audit Services

Poughkeepsie Public Library District is requesting proposals for independent audit services covering fiscal years 2026–2028, with proposals due September 1, 2026 and contract award anticipated by September 30, 2026.

The Library District is a bi-municipal government agency encompassing the City and Town of Poughkeepsie with approximately 100 employees and a $12 million annual budget. The audit scope includes annually audited financial statements with Management Discussion and Analysis, management letters with recommendations for improving internal accounting controls, and public presentations of audit findings to the Board of Trustees at April meetings. All work must comply with AICPA auditing standards and generally accepted accounting principles. Preliminary audit work begins in November/December, with fieldwork completed within two consecutive weeks and final audited financial statements due by March 31 following each year audited. The Library District uses MUNIS software from Tyler Technologies for financial reporting and can accommodate a maximum of two auditors working simultaneously at its offices.

Firms must submit flat annual fees stated separately for each fiscal year, with costs including all labor, travel, communications, and miscellaneous expenses. The selected firm must meet Yellow Book standards, provide a current peer review report, and maintain appropriate liability insurance coverage.

Evaluation criteria are experience auditing municipalities and library districts, responsiveness in demonstrating understanding of scope, qualifications of assigned partners and staff, municipal client references, and fee structure. Written questions are due August 18, 2026. No incumbent is identified; no prior awards for substantially similar services exist. Place of performance is Poughkeepsie, New York.