Request for Quote: Video Services

The Oregon Department of Education (ODE) has issued a Request for Quote (RFQ) for comprehensive video services targeting meetings and events in Marion County. The procurement seeks a contractor capable of producing, streaming, and editing video content with closed captioning for both virtual and in-person agency-sponsored events. Specific requirements include capturing meetings using various camera configurations including 360-degree, single, and multi-camera setups at different resolutions (SD, 1080p, 4K), with extensive livestreaming and technical support for hybrid meeting formats. The contractor must prepare for meetings, film events, edit video content, ensure high-quality audio, and provide closed captioning services. Pricing is required for hourly rates, travel within and outside a 50-mile range, and associated production services. The initial contract term runs through June 30, 2023, with potential amendment possibilities extending to January 31, 2024. The RFQ was posted on January 6, 2023, with proposals due by January 16, 2023, providing potential vendors approximately ten days to respond to the solicitation.

The RFQ documents do not explicitly specify set-aside designations or restrictions for disadvantaged business enterprises. No incumbent vendors are mentioned in the available documentation. The procurement appears open to qualified video production and streaming contractors with demonstrated technical capabilities in hybrid meeting support. While specific budget ranges are not detailed, the RFQ requests itemized pricing for various video production services, suggesting flexibility in vendor pricing structures. Technical requirements indicate the need for sophisticated video production equipment and expertise in managing complex audiovisual environments with both in-person and virtual participants. The contract covers jurisdictional areas including Marion County and the City of Salem, implying potential local vendor preference or familiarity with regional meeting venues. Interested contractors must demonstrate proficiency in video production, livestreaming technologies, closed captioning, and adaptable technical support for diverse meeting formats.