Request for Proposals - Online Training Content Subscription

The State of Oregon, Department of Environmental Quality, is requesting proposals for licensing of an established online safety and workplace learning content library under RFP S-34000-00016777, with proposals due July 17, 2026. The procurement is limited to content licensing only; the agency is not seeking an LMS solution. The content must be compatible with and imported into the agency's existing Workday Learning Management System.

The contractor must provide an established online safety and workplace learning content library with all required licenses or subscription access, user access, technical support, maintenance, updates, onboarding, activation, and setup included in a single all-inclusive annual price. Proposers must identify the total number of distinct online training titles in their library and provide a comprehensive table listing all unique, currently available titles by title number, course title, description, and availability status at time of proposal submission; titles must be currently available and not duplicates or placeholders.

Pricing must be submitted as firm fixed all-inclusive annual costs covering a five-year contract period (Years 1 through 5). The contractor must maintain insurance including commercial general liability of not less than $1 million per occurrence with $2 million annual aggregate, automobile liability of $1 million combined single limit, and professional liability of $1 million per occurrence with $2 million annual aggregate, naming the State of Oregon as additional insured. All work product and deliverables become the exclusive property of the agency. The contractor must comply with data security standards and HIPAA regulations, submit to criminal background checks, and maintain strict confidentiality with immediate breach notification requirements.

A Certified Disadvantaged Business Outreach Plan is required as part of proposal submission, demonstrating commitment to engaging certified disadvantaged business enterprises in contract performance. Proposers must complete and submit a Proposer Information and Certification Sheet and a Responsibility Inquiry form. Agency acceptance of deliverables must occur within 15 business days of receipt unless otherwise specified in the Statement of Work, with provisions for contractor modification and resubmission if acceptance criteria are not met on first submission.