Request for Proposals - Fire Inspection Services

The Fargo Public School District in North Dakota (Cass County) is soliciting proposals through a competitive Request for Proposals for comprehensive fire inspection services across 27 District facilities for a three-year contract period covering fiscal years 2027, 2028, and 2029, with services beginning July 2026. The procurement encompasses five primary service categories: fire extinguisher inspection per NFPA 10 standards (approximately 855 units across all buildings), fire alarm device inspection and testing per NFPA 72 standards (6,377 devices including smoke detectors, heat detectors, pull stations, and notification devices), fire sprinkler system inspection per NFPA 25 standards (47 wet zones, 1 dry zone, and multiple fire department connections), fire door inspection per NFPA 80 standards across applicable facilities, and semi-annual kitchen hood suppression system inspection per NFPA 17A/96 standards in 6-7 facilities. All inspections must be completed between July 1 and August 18 of each fiscal year during school breaks, and all inspectors must be licensed and certified in North Dakota with relevant NICET certifications. Additional requirements include a comprehensive five-year internal sprinkler inspection in 2028 utilizing NFPA 25 standards and separate pricing, with all costs including labor, travel, materials, overtime, device accessibility, reporting, and deficiency identification incorporated into fixed bid prices for the entire three-year period without any additional escalation charges permitted. The evaluation criteria include firm qualifications and accreditations (15%), relevant K-12 experience (20%), staff and key individual experience (20%), technical approach and response time (15%), workload and availability (10%), and proposed fee (20%), with contract award to the lowest responsible proposal meeting all specifications. Proposals must be submitted through the Euna Procurement (Bonfire) portal by April 9, 2026 at 10:00 a.m., with a deadline for submitting questions by April 3, 2026 at 2:00 p.m., Board approval anticipated for April 28, 2026, and submissions limited to 30 pages using standard 8" x 11" format with 1-inch margins and 12-point minimum font.

The Request for Proposals does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information within the available documentation. No existing contractor information or current service provider details have been disclosed. The District operates 23 active buildings with one scheduled for demolition in Summer 2026, and special consideration is required for the Trollwood Performing Arts campus located in Moorhead, Minnesota, which may necessitate Minnesota contractor licensing verification. Pricing requirements mandate detailed breakdowns on a per-unit or per-building annual basis for each contract year with all escalation costs incorporated upfront, and the District reserves the right to purchase and repair any identified deficiencies from alternative vendors or perform repairs in-house. Specific budget ranges or award values are not disclosed in the procurement documents; vendors should submit competitive pricing based on the comprehensive scope of services, facility inventory details provided in the Device Exhibit, and their assessment of resource requirements across the three-year contract period.