Replace 4, 000 ties on SBVR and gage installed tie

The West Virginia Department of Administration Purchasing Division, on behalf of the WV State Rail Authority, is requesting quotations to replace 4,000 crossties on the South Branch Valley Railroad (SBVR) between mileposts 43.0 and 51.0 with gage-installed ties under CRFQ DMT2700000001, with quotations due September 17, 2026 at 1:30 p.m. A prebid meeting was held September 1, 2026; technical questions were due September 9, 2026 at 10:00 a.m.

Quotations must be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, WV 25305. The invoice and ship-to address is the State Rail Authority at 120 Water Plant Drive, Moorefield, WV. Bidders must submit a Drug Free Affidavit as a mandatory compliance document and a bid bond. Addendum No. 1 has been issued and must be acknowledged with proposal submission.

The scope requires replacement and installation of 4,000 ties (commodity code 72141603) with specification of spiking patterns based on track type, curve degree, and train speed (patterns ranging from 2 to 4 spikes per tie depending on main-track or side-track designation and operational parameters). Track maps depicting the replacement corridor, elevation data, curve specifications, and structural coordinates are provided as Attachment B. Spiking pattern specifications are detailed in Attachment A. Installed ties must be gaged upon completion. Bidders shall provide a unit cost per tie on Exhibit A Pricing Page, which will be multiplied by 4,000 to calculate total bid amount.

The contract terms address insurance requirements, bonding, indemnification, compliance with applicable state and federal regulations, prevailing wage requirements, safety standards, and dispute resolution mechanisms. No contract value or term is specified in the solicitation documents provided. John W. Estep, the buyer, can be contacted at 304-558-2566 or john.w.estep@wv.gov.