Final_CRFQ_0810_DMT2700000001_1_WV_CRFQ_FORM.PDF
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- Solicitation number
- CRFQ 0810 DMT2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the WV State Rail Authority (SRA) and the South Branch Valley Railroad (SBVR). The solicitation requests bids to replace 4,000 crossties and surface track on the South Branch Valley Railroad between milepost 43.0 and milepost 51.0. The work includes installation and gaging of the replacement ties. A prebid meeting is scheduled for September 1, 2026, at 10:00 a.m. at the WV Rail Authority Office in Moorefield. Technical questions must be submitted by September 9, 2026, at 10:00 a.m. The solicitation closes on September 17, 2026, at 1:30 p.m. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, WV 25305. The State Rail Authority, located at 120 Water Plant Drive, Moorefield, WV, serves as both the invoice and ship-to address.
The CRFQ does not specify unit pricing or total contract value in the provided document. Quotes should be submitted for all 4,000 ties as a single line item. The solicitation is identified as a central purchase order with modification reason noted as replacement of ties with gaging of installed tie. Interested vendors should contact John W. Estep, the buyer, at 304-558-2566 or john.w.estep@wv.gov for additional information. All offers are subject to the terms and conditions contained in the complete solicitation documentation, including bid requirements, specifications, and any attached exhibits.
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Text version
Date Printed: Aug 18, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2022451 Reason for Modification:
Doc Description: Replace 4,000 ties on SBVR and gage installed tie
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-18 2026-09-17 13:30 CRFQ 0810 DMT2700000001 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 18, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
West Virginia Purchasing Division is soliciting bids on behalf of WV State Rail Authority (SRA) to establish a contract for the following:
To replace 4,000 crossties and surface track on the South Branch Valley Railroad (SBVR). Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
STATE RAIL AUTHORITY STATE RAIL AUTHORITY
120 WATER PLANT DR (DBA) SOUTH BRANCH
VALLEY RAILROAD
120 WATER PLANT DR
MOOREFIELD WV MOOREFIELD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Replace 4,000 Ties between MP 43.0 and MP
51.0
4000.00000 EA
Comm Code Manufacturer Specification Model #
72141603
Extended Description:
Replace 4,000 Ties between MP 43.0 and MP 51.0 on SBVR (Installed tie will be gaged)
SCHEDULE OF EVENTS
Line Event Event Date 1 Prebid Meeting - WV Rail Authority Office 10:00am
Moorefield 2026-09-01
2 Tech Questions due by 10:00AM 2026-09-09
Document Phase Document Description Page
DMT2700000001 Final Replace 4,000 ties on SBVR and gage installed tie
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