Real Estate Title Services

Hillsborough County Board of County Commissioners is requesting competitive sealed proposals for real estate title services for various county properties over a five-year period, with proposals due August 12, 2026 at 2:00 p.m. Eastern Time through Euna Procurement. The estimated contract value is $250,000.

Services include title searches (Marketable Record Title Act and Earliest Public Record searches), 50-year ownership reports, title commitments, closing services, and escrow services. Proposers must demonstrate a minimum of three years of experience providing substantially similar services; preference is given to those with five consecutive years of government experience, including two years within Florida and to proposers with on-staff attorneys or licensed title agents. Title search reports must follow a standardized format specified in Exhibit A and include comprehensive public records searches, conveyances, easements, mortgages, liens, leases, encumbrances, and 20-year name searches for all record title owners.

The County reserves the right to award multiple contracts and establish a list of qualified vendors to provide services on an as-needed basis. Pricing will be determined per assignment through individual Purchase Orders. Proposals are evaluated on Experience (50 points), Technical Approach (25 points), and Qualifications (25 points). The County may request oral presentations and Best and Final Offers from top scorers before award.

Mandatory submission requirements include an executive summary, references, qualifications documentation, a technical approach narrative, samples of recent title search reports and title commitments, completion of a Drug-Free Workplace Certification Form, a Substitute W-9 Form, and a Title Insurance Commitment form. Awarded contractors must obtain Professional Liability Insurance at $1 million per claim and Cyber Liability Insurance at $1 million per claim, maintain Commercial General Liability ($500,000 to $2,000,000), Automobile Liability ($300,000 to $1,000,000), and Workers' Compensation coverage with A.M. Best ratings of A- Class 7 or better from Florida-authorized insurers. All insurance must name Hillsborough County as additional insured. E-Verify compliance is required for all newly hired employees. Contractors must provide insurance certificates before commencing work.