Professional Accounting & Financial Management Services

The West Virginia Office of Shared Administration Purchasing Division, on behalf of the Department of Health Facilities, is requesting quotations for professional accounting and financial management services supporting three state-owned hospitals under ARFQ OHF 27-2, with bids due September 18, 2026 at 10:30 A.M. EDT and written questions due September 8, 2026 at 10:30 A.M. EDT.

The scope encompasses comprehensive accounting and financial services across Mildred Mitchell-Bateman Hospital (110 beds, psychiatric), William R. Sharpe, Jr. Hospital (200 beds, psychiatric), and Welch Community Hospital (55 beds, medical/surgical and intensive care). Services include Centers for Medicare & Medicaid Services cost report preparation (CMS2552 and CMS339), Health Care Authority reporting with quarterly variance analysis exceeding 10%, disproportionate share hospital calculations, chargemaster accuracy maintenance, financial records review and analysis, annual cost-per-patient comparisons with revenue optimization recommendations, and consulting services across reimbursement regulation research, Medicaid rate setting, third-party billing optimization, and case mix reviews.

Minimum vendor qualifications require CPA firm registration with ten years of experience; five years of healthcare consulting; three years in CMS 339 reporting; five years each in HCA reporting with quarterly monitoring, reimbursement regulation research and Medicare/Medicaid accounting, and Medicare cost reports with DSH reporting; and demonstrated experience with financial feasibility assessments, hospital rate analysis, and privatization modeling.

Pricing is structured as hourly rates by staff classification (Partner/Member $100/hour, Manager $250/hour, Supervisor $250/hour, Staff $150/hour, Clerical $100/hour) with estimated consulting hours provided annually across the four-year contract term. Vendors may submit hourly rates or lump-sum costs per line item. Contract award will be to the lowest grand-total-cost vendor meeting all specifications. Travel, mileage, and access card costs are vendor responsibility. The contract is federally funded in part or whole and incorporates HIPAA Business Associate Agreement requirements, Federal IT Requirements compliance (NIST SP 800-53, IRS Publication 1075, CMS standards), and Federal Funds Addendum provisions including debarment verification, anti-lobbying certification, and domestic preference standards. Bids are submitted to OSA Purchasing Division, 300 Capitol Street, Suite 700, Charleston, WV 25302-0289, with delivery to 100 Dee Drive, Charleston, WV. Payment terms are NET 30. Contact: Melissa S. Spitzer, Melissa.S.Spitzer@wv.gov or 304-558-2892.