Preventive Maintenance of HVAC, Chiller Systems & Ancillary Equipment
Awarded State & local contract opportunity Posted
- Solicitation number
- 2136680
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
- Erin Sellnow erin.sellnow@omh.ny.gov (518) 474-2470
Updated .
About this opportunity
The New York State Office of Mental Health and Creedmoor Psychiatric Center are requesting bids for preventive maintenance of HVAC, chiller systems, and ancillary equipment at their Queens Village campus (IFB OMH01-C203073-3650275), with bids due July 30, 2026 at 3 p.m. ET and a mandatory site visit held July 8, 2026. MWBE participation goals are established at 16% MBE and 14% WBE, with an additional 6% SDVOB goal; all subcontractor pricing to meet these goals must be included in quoted unit costs.
The scope encompasses preventive maintenance tasks detailed in Appendix D across multiple buildings, including routine maintenance for air handling units, rooftop units, split-system air conditioning, pumps, heat exchangers, domestic water heaters, and refrigeration equipment, as well as time-and-material repairs as needed. Building 60 coverage begins February 1, 2026, following expiration of a separate current contract on January 31, 2026. The contractor must provide emergency on-site service within two hours of facility request. Bidders must provide unit costs for each preventive maintenance task; the time-and-material section establishes a $40,000 annual material allowance (fixed at 10% markup with no shipping costs) and estimated annual labor of 300 straight-time hours, 80 overtime hours, and 8 training hours, with bidders providing hourly rates. No reimbursement is provided for travel time, mileage, or fuel. Monthly invoices require fully completed preventive maintenance checklists signed by both technician and facility representative; payment is due thirty days after invoice submission.
The contract term runs May 1, 2027 through April 30, 2032 (five years). Fixed pricing applies with no escalation allowed. New York State Department of Labor prevailing wage rates apply. Award goes to the responsible and responsive lowest bidder; tied bids are resolved in favor of the bidder with longer business history. Bidders must demonstrate at least three years of relevant experience and comply with New York State Workers' Compensation, Disability Benefits, and general liability insurance requirements. Questions were due July 16, 2026 at 3 p.m. ET, with final Q&A posted July 23, 2026.
Opportunity text
9.11.26 - OMH posts bid tabulation for C203073 - please see attached *apologies for the belated sharing of bid results. vendors had been notified by email. OMH is working to award the contract to the selected vendor. 7.27.26 - OMH posts revised Bid Quote Sheet. Some formula errors have now been corrected, please utilize this sheet for your submisison. Next: Bids are due by 3p this Thursday, July 30. 7.23.26 - OMH posts Final Q & A - please see attached. Next: Bid submissions are due by 3p ET on Thursday, 7/30 6.30.26 - OMH issues IFB: OMH01-C203073-3650275 The NYS Office of Mental Health and CreedmoorPsychiatric Center are seeking to procure, through this Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of the HVAC, ChillerSystems & Ancillary Equipment, for their campus located at: 79-25 Winchester Boulevard, Queens Village, New York 11427 The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used and returned to submit your bid. A Mandatory site visit will be held Wednesday, July 8, 2026, at 10 AM ET. Questions from bidders attending the site visit are to be submitted by Wednesday, July 16, by 3 PM ET, per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to the NY CR ad, by July 23. Bids are due no later than 3 PM ET on Thursday, July 30, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. The following Minority and Women Business Enterprises (MWBE), and Service Disabled Veteran Owned Businesses (SVDOB), Participation Goals are established for this contract: 16% MBE, 14%WBE, and 6% SDVOB goals. New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: EMCOR Services New York / New Jersey, Inc. Bayside Refrigeration, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| C203073 - HVAC - Bid Quote Sheet - rev 7.27.26.xlsx | XLSX spreadsheet | |
| C203073 - HVAC BP.pdf | ||
| C203073 - Bid Tab Sheet - signed.pdf | ||
| C203073 - Q&A - FINAL.pdf | ||
| C203073 - HVAC IFB.pdf |
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