C203073 - HVAC - Bid Quote Sheet - rev 7.27.26.xlsx
XLSX spreadsheet 46 KB Posted
- Solicitation number
- 2136680
- Issued by
- Queens County, New York
About this file
Bid Quote Sheet Summary
This is a Bid Quote Sheet for the New York State Office of Mental Health (OMH) and Creedmoor Psychiatric Center seeking preventive maintenance services for HVAC, chiller systems, and ancillary equipment at their campus located at 79-25 Winchester Boulevard, Queens Village, New York. The Invitation for Bid (IFB #OMH01-C203073-3650275) was issued on June 30, 2026, with a mandatory site visit held on Wednesday, July 8, 2026, at 10:00 AM ET. Bidders were required to submit questions by Wednesday, July 16, 2026, at 3:00 PM ET, with final questions and answers posted by July 23, 2026. Bid submissions were due no later than 3:00 PM ET on Thursday, July 30, 2026. The contract term is five years, with services covering preventive maintenance tasks across multiple buildings including routine maintenance for air handling units, roof top units, split system air conditioning systems, pumps, heat exchangers, domestic water heaters, and refrigeration units, as well as time and material repairs on an as-needed basis. Building 60 equipment coverage begins February 1, 2026, after expiration of the current separate contract on January 31, 2026.
Bidders must provide unit costs for each preventive maintenance service task listed on the quote sheet, with annual costs calculated automatically based on service frequency. The Time and Material section establishes a $40,000 annual material allowance (fixed at 10% markup with no shipping costs included), with estimated straight time labor at 300 hours per year, overtime at 80 hours per year, and training at 8 hours per year; bidders provide hourly rates for these labor categories. No reimbursement is provided for travel time, mileage, or fuel costs. New York State prevailing wage rates apply to this contract. Minority and Women Business Enterprise (MWBE) and Service Disabled Veteran Owned Business (SDVOB) participation goals are established at 16% MBE, 14% WBE, and 6% SDVOB. All subcontractor pricing and costs to meet participation goals must be included in the quoted unit costs. Bidders must acknowledge receipt of prevailing wage rates, questions and answers, electronic payment requirements through the State Comptroller's system, and New York State payroll restrictions in their signature attestation.
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Other files
| File | Type | Posted |
|---|---|---|
| C203073 - HVAC IFB.pdf | ||
| C203073 - Bid Tab Sheet - signed.pdf | ||
| C203073 - HVAC BP.pdf | ||
| C203073 - Q&A - FINAL.pdf |
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Text version
HVAC #C203073
| ATTACHMENT D - BID QUOTE SHEET: CREEDMOOR PSYCHIATRIC CENTER #OMH01-C203703-3650275 |
| Provide Preventive Maintenance Service for the HVAC & Refrigeration Systems and Ancillary Equipment per Appendix D of the Contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. |
Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals.
CONTRACT NOTES:
- The equipment in Building 60 as noted in the Appendix D, Program Work Plan, Equipment List – Exhibit B, is currently covered under a separate contract through January 31. 2026. The equipment will begin coverage under the terms of this contract effective February 1, 2026.
- The OMH Revite Team will perform the routine preventive maintenance of the Cabinet Unit Heater & Air Curtain equipment under this task as indicated in Appendix D, Exhibit B – Equipment List. The equipment is covered under this Contract for Time & Material (T&M) Repairs and/or Supplemental Preventive Maintenance coverage upon Facility request. The CONTRACTOR will provide a unit cost for this equipment for Supplement Preventive Maintenance in the event the FACILITY requests that the CONTRACTOR begin performing the preventive maintenance.
| Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed (unless blocked); 2) The Annual Cost for each Contract Year, which is equal to the Bid Unit x Service Frequency per Year x Unit Cost will be calculated automatically; 3) The Total Amount (Years 1 – 5) for each preventive maintenance service task listed, which is equal to the total sum of the Annual Costs for each Contract Year (1 through 5) will be calculated automatically; 4) The Subtotal Bid for Preventive Maintenance Tasks, which is equal to the sum of the Total Amount (Years 1 – 5) column will be calculated automatically. | |||||
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||
| Page 1: Preventive Maintenance Services for the HVAC & Refrigeration Systems and Ancillary Equipment | |||||
| Item / Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |
| Unit Cost ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Unit Cost ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Unit Cost ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Unit Cost ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Unit Cost ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Controls - Pneumatic Air Compressors & Ancillaries / Bldg. 40 | Semi-Annual PM | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Air Handling Unit (AHU), Heating-Ventilation Unit (HVU), Make-Up Air Handling Unit (MAU), Roof Top Unit (RTU), Air Conditioning Unit (ACU) / Bldg. 40, 41, 100, 101 & 102 | Quarterly PM | ||||||||||
| (No Pre-Filter Replacement) | 36 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Quarterly PM | |||||||||||
| (Pre-Filter Replacement Only) | 28 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Quarterly PM | |||||||||||
| (Single Final Filter Section Unit Replacement Only) | 8 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Annual PM | |||||||||||
| (No Final Filter Replacement) | 36 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Annual PM | |||||||||||
| (Final Filter Replacement Only) | 28 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Page 1: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 |
| Page 2: Preventive Maintenance Services for the HVAC & Refrigeration Systems and Ancillary Equipment | |||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | |||||
| Item / Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |
| Unit Cost ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Unit Cost ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Unit Cost ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Unit Cost ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Unit Cost ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Roof Top Units (RTU) | ||||||||||||
| (with Direct Expansion (DX) Cooling Coil) / Bldg. 41 | Quarterly PM | |||||||||||
| (No Pre-Filter or Mesh Filter Section Service) | 2 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Quarterly PM | ||||||||||||
| (Single Final Filter Section Unit Replacement Only) | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Semi-Annual PM | ||||||||||||
| (Spring Seasonal) | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Semi-Annual PM | ||||||||||||
| (Fall Seasonal) | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Annual PM | ||||||||||||
| (No Final Filter Replacement) | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Air Cooled Condensing Unit (AHU Associated) / Bldg. 41 | Annual PM | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Energy Recovery Ventilator (AHU Associated) / Bldg. 41 | Quarterly PM | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Semi-Annual PM | 1 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Split System Air Conditioning System / Bldg. 40, 73 & 105 | Annual PM | 12 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Fan Powered Variable Air Volume Box / Bldg. 40 & 102 | Annual PM | 484 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Variable Air Volume Box / Bldg. 102 | One-Time PM | |||||||||||
| (Performed in Year 1 Only) | 37 | 1 | $0.00 | $0.00 | ||||||||
| Reheat Coils / Bldg. 40 & 105 | One-Time PM | |||||||||||
| (Performed in Year 1 Only) | 480 | 1 | $0.00 | $0.00 | ||||||||
| Unit Heaters, Convectors / Bldg. 40, 61, 73, 75, 102 & 105 | Semi-Annual PM | 47 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Annual PM | 47 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Variable Frequency Drives / Bldg. 40 & 102 | Annual PM | 52 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Fans, Belt-Driven & Direct-Driven / Bldg. 40, 41, 100, 102 & 105 | Semi-Annual PM | 80 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Page 2: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | |||||||||||
| Page 3: Preventive Maintenance Services for the HVAC & Refrigeration Systems and Ancillary Equipment | ||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | ||||||||||||
| Item / Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | ||||||||
| Unit Cost ($) | Year 1 | |||||||||||
| Annual Cost ($) | Year 2 | |||||||||||
| Unit Cost ($) | Year 2 | |||||||||||
| Annual Cost ($) | Year 3 | |||||||||||
| Unit Cost ($) | Year 3 | |||||||||||
| Annual Cost ($) | Year 4 | |||||||||||
| Unit Cost ($) | Year 4 | |||||||||||
| Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 | |||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Heat Exchangers / Bldg. 40, 41 & 102 | Semi-Annual PM | 9 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Shell & Tube - One-Time PM (Performed in Year 1 Only) | 9 | 1 | $0.00 | $0.00 | ||||||||
| Domestic Water Heaters – Gas-Fired / Bldg. 18, 61, 68 (Chapel), 73 & 75 | Semi-Annual PM | 6 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Domestic Water Heaters – Electric / Bldg. 105 | Semi-Annual PM | 1 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Pumps, Continuous Operation / Bldg. 18, 40, 41, 61, 68 (Chapel), 73, 75 & 102 | Quarterly PM | 16 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Pumps, Seasonal Operation / Bldg. 40, 68 (Chapel) & 100 | Semi-Annual PM | 9 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Expansion Tanks / Bldg.18, 40, 61, 68 (Chapel), 73, 75, 102 & 105 | Annual PM | 10 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Condensate Return Systems / Bldg. 18, 40, 41, 73, 75, 102 & 105 | Semi-Annual PM | 14 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| One-Time PM | ||||||||||||
| (Performed in Year 5 only) | 14 | 1 | $0.00 | $0.00 | ||||||||
| Refrigeration Units and Freezer Units, Walk-In / Bldg. 41 | Semi-Annual PM | 10 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Page 3: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | |||||||||||
| Page 4: Preventive Maintenance Services for the HVAC Systems and Ancillary Equipment - Bldg. 19 (ATC) | ||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | ||||||||||||
| Item / Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | ||||||||
| Unit Cost ($) | Year 1 | |||||||||||
| Annual Cost ($) | Year 2 | |||||||||||
| Unit Cost ($) | Year 2 | |||||||||||
| Annual Cost ($) | Year 3 | |||||||||||
| Unit Cost ($) | Year 3 | |||||||||||
| Annual Cost ($) | Year 4 | |||||||||||
| Unit Cost ($) | Year 4 | |||||||||||
| Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 | |||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Air Handling Unit (AHU) / Bldg. 19 (ATC) | Quarterly PM | |||||||||||
| (No Pre-Filter Replacement) | 2 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Quarterly PM | ||||||||||||
| (Single Final Filter Section Unit Replacement Only) | 2 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Annual PM | ||||||||||||
| (No Final Filter Replacement) | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Natural Gas-Fired Duct Heater (AHU Associated) / Bldg. 19 (ATC) | Annual PM | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Split System Air Conditioning System / Bldg. 19 (ATC) | Annual PM | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Fan Coil Units / Bldg. 19 (ATC) | Semi-Annual PM | 35 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Annual PM | 35 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Fans, Belt-Driven & Direct-Driven / Bldg. 19 (ATC) | Semi-Annual PM | 6 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Domestic Water Heaters – Gas-Fired / Bldg. 19 (ATC) | Semi-Annual PM | 1 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Pumps, Continuous Operation / Bldg. 19 (ATC) | Quarterly PM | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Expansion Tank / Bldg. 19 (ATC) | Annual PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Air Separator / Bldg. 19 (ATC) | Annual PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Condensate Return Systems / Bldg. 19 (ATC) | Semi-Annual PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| One-Time PM | ||||||||||||
| (Performed in Year 5 only) | 1 | 1 | $0.00 | $0.00 | ||||||||
| Forced Hot Air Furnace / Bldg. 19 (ATC) | Annual PM | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Page 4: Subtotal Bid for Bldg. 19 (ATC) Preventive Maintenance Tasks ($) | $0.00 | |||||||||||
| Page 5: Preventive Maintenance Services for the HVAC Systems and Ancillary Equipment - Bldg. 60 | ||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | ||||||||||||
| The equipment in Building 60 as noted in the Appendix D, Program Work Plan, Equipment List – Exhibit B, is currently covered under a separate contract through January 31. 2026. The equipment will begin coverage under the terms of this contract effective February 1, 2026. | ||||||||||||
| Item / Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | ||||||||
| Unit Cost ($) | Year 1 | |||||||||||
| Annual Cost ($) | Year 2 | |||||||||||
| Unit Cost ($) | Year 2 | |||||||||||
| Annual Cost ($) | Year 3 | |||||||||||
| Unit Cost ($) | Year 3 | |||||||||||
| Annual Cost ($) | Year 4 | |||||||||||
| Unit Cost ($) | Year 4 | |||||||||||
| Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 | |||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Air Handling Unit (AHU) / Bldg. 60 | Quarterly PM (Year 1) | |||||||||||
| (No Pre-Filter Replacement) | 1 | 2 | $0.00 | $0.00 | ||||||||
| Quarterly PM (Year 2-5) | ||||||||||||
| (No Pre-Filter Replacement) | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Quarterly PM (Year 1) | ||||||||||||
| (Single Final Filter Section Unit Replacement Only) | 1 | 2 | $0.00 | $0.00 | ||||||||
| Quarterly PM (Year 2-5) | ||||||||||||
| (Single Final Filter Section Unit Replacement Only) | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Annual PM | ||||||||||||
| (No Final Filter Replacement) | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Energy Recovery Ventilator (AHU Associated) / Bldg. 60 | Quarterly PM (Year 1) | 1 | 2 | $0.00 | $0.00 | |||||||
| Quarterly PM (Year 2-5) | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Semi-Annual PM (Year 2-5) | 1 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Split System Air Conditioning System / Bldg. 60 | Annual PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Convectors, Fan Coil Units, Unit Heaters, Unit Ventilators / Bldg. 60 | Semi-Annual PM (Year 1) | 74 | 1 | $0.00 | $0.00 | |||||||
| Semi-Annual PM (Year 2-5) | 74 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Annual PM (Year 2-5) | 74 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Variable Frequency Drives / Bldg. 60 | Annual PM (Year 2-5) | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Fans, Belt-Driven & Direct-Driven / Bldg. 60 | Semi-Annual PM (Year 1) | 13 | 1 | $0.00 | $0.00 | |||||||
| Semi-Annual PM (Year 2-5) | 13 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Domestic Water Heaters – Gas-Fired / Bldg. 60 | Semi-Annual PM (Year 1) | 2 | 1 | $0.00 | $0.00 | |||||||
| Semi-Annual PM (Year 2-5) | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Pumps, Continuous Operation / Bldg.60 | Quarterly PM (Year 1) | 4 | 2 | $0.00 | $0.00 | |||||||
| Quarterly PM (Year 2-5) | 4 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Pumps, Seasonal Operation / Bldg.60 | Semi-Annual PM (Year 1) | 9 | 1 | $0.00 | $0.00 | |||||||
| Semi-Annual PM (Year 2-5) | 9 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Expansion Tank / Bldg. 60 | Annual PM (Year 2-5) | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Page 5: Subtotal Bid for Bldg. 60 Preventive Maintenance Tasks ($) | $0.00 | |||||||||||
| Page 6: Supplemental Preventive Maintenance Services for the HVAC Systems and Ancillary Equipment | ||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | ||||||||||||
| The OMH Revite Team will perform the routine preventive maintenance of the Cabinet Unit Heater & Air Curtain equipment under this task as indicated in Appendix D, Exhibit B – Equipment List. The equipment is covered under this Contract for Time & Material (T&M) Repairs and/or Supplemental Preventive Maintenance coverage upon Facility request. The CONTRACTOR will provide a unit cost for this equipment for Supplement Preventive Maintenance in the event the FACILITY requests that the CONTRACTOR begin performing the preventive maintenance. | ||||||||||||
| Item / Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | ||||||||
| Unit Cost ($) | Year 1 | |||||||||||
| Annual Cost ($) | Year 2 | |||||||||||
| Unit Cost ($) | Year 2 | |||||||||||
| Annual Cost ($) | Year 3 | |||||||||||
| Unit Cost ($) | Year 3 | |||||||||||
| Annual Cost ($) | Year 4 | |||||||||||
| Unit Cost ($) | Year 4 | |||||||||||
| Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 | |||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Air Curtains, Cabinet Unit Heaters / Bldg. 40, 41, 68 (Chapel) & 102 | Semi-Annual PM | 24 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Annual PM | 24 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Cabinet Unit Heaters / Bldg. 60 | ||||||||||||||
| (Will begin Year 2) | Semi-Annual PM | 9 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Annual PM | 9 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 6: Subtotal Bid for Supplemental Preventive Maintenance Tasks ($) | $0.00 | |||||||||||||
| Page 7: Time and Material Rates | ||||||||||||||
| With respect to labor and material for repairs not covered under the routine maintenance (including emergency service), provide labor rate quote. If on-site emergency service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for an on-site CONTRACTOR Technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | ||||||||||||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. | ||||||||||||||
| Directions: 1) Insert the Hourly Labor Rate in the Unit Cost ($) column for Straight Time, Overtime, and Training. Do not enter any pricing for the Material Allowance; 2) The Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost is calculated automatically; 3) The Total Amount (Years 1 – 5) for Straight Time, Overtime, and Training for each Contract Year (1 through 5) is calculated automatically; |
4) The Time & Material Allowance Subtotal which is equal to the sum of the Total Amount (Years 1 – 5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training) is calculated automatically.
| The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||||||||||||
| Item | Bid Unit | Est. Service Freq. Per Year | Year 1 | ||||||||||||
| Unit Cost ($) | Year 1 Annual Cost ($) | Year 2 | |||||||||||||
| Unit Cost ($) | Year 2 Annual Cost ($) | Year 3 | |||||||||||||
| Unit Cost ($) | Year 3 Annual Cost ($) | Year 4 Unit Cost ($) | Year 4 Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 Annual Cost ($) | Total Amount (Years 1-5) | |||||||||||||
| Material Allowance | LOT | 1 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $40,000.00 | $200,000.00 | ||
| HVAC Technician Straight Time | HRS. | 300 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| HVAC Technician Overtime | HRS. | 80 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Training Rate | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 7: Time and Material Allowance Subtotal ($) | $200,000.00 | ||||||||||||||
| Note: The material allowance and the number of straight time, overtime and training hours are estimated and are only used for purposes of determining the lowest responsible bidder and an estimated contract total cost. Payment will only be made on the actual number of hours for repairs and the cost of materials used. | |||||||||||||||
| Page 8: Bid Totals | |||||||||||||||
| Directions: When finished, be sure to sign and date the bottom of the Bid Totals sheet. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||||||||||||
| Preventive Maintenance Task Sub-Total (Page 1) | $0.00 | ||||||||||||||
| Preventive Maintenance Task Sub-Total (Page 2) | $0.00 | ||||||||||||||
| Preventive Maintenance Task Sub-Total (Page 3) | $0.00 | ||||||||||||||
| Preventive Maintenance Task Sub-Total - Bldg. 19 (ATC) (Page 4) | $0.00 | ||||||||||||||
| Preventive Maintenance Task Sub-Total - Bldg. 60 (Page 5) | $0.00 | ||||||||||||||
| Supplemental Preventive Maintenance Task Sub-Total (Page 6) | $0.00 | ||||||||||||||
| Time and Material Allowance Sub-Total (Page 7) | $200,000.00 | ||||||||||||||
| TOTAL BID | $200,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| -The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| -The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| □ | The signature below attests that I have not been on the New York State payroll during the last two years. |
| OR | |
| □ | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
&"Arial,Regular"ATTACHMENT D - BID QUOTE SHEET
CREEDMOOR PSYCHIATRIC CENTER #OMH01-C203073-3650275
File details come from the government source that posted it. Updated .