C203073 - Bid Tab Sheet - signed.pdf

This is a bid tabulation sheet for the New York State Office of Mental Health and Creedmoor Psychiatric Center's Invitation for Bid (IFB OMH01-C203073-3650275) for preventive maintenance of HVAC, chiller systems, and ancillary equipment at their Queens Village campus located at 79-25 Winchester Boulevard. Six vendors submitted bids by the July 30, 2026 deadline at 3 p.m. ET, following a mandatory site visit held on July 8, 2026. The scope of work encompasses preventive maintenance tasks for air handling units, rooftop units, split-system air conditioning, pumps, heat exchangers, domestic water heaters, and refrigeration equipment across multiple buildings, with emergency on-site service required within two hours of facility request. The contract term is five years, running from May 1, 2027 through April 30, 2032, with fixed pricing and no escalation allowed. Coverage for Building 60 begins February 1, 2026, following expiration of the current contract on January 31, 2026.

The bid tabulation identifies six responsive bidders with total estimated five-year costs ranging from $2,261,780.00 (Cooling Guard Mechanical Corp., the lowest bidder) to $8,310,825.00 (Johnson Controls Inc.). Bidders were required to submit unit costs for each preventive maintenance task, hourly rates for time-and-material work, and demonstrate at least three years of relevant experience. The contract includes Minority and Women Business Enterprise (MWBE) participation goals of 16% MBE and 14% WBE, along with a 6% Service Disabled Veteran Owned Business (SDVOB) goal, with all subcontractor pricing required to meet these goals. Fixed pricing applies with no escalation, and New York State Department of Labor prevailing wage rates apply. Award will be made to the responsible and responsive lowest bidder, with tied bids resolved in favor of the bidder with longer business history.