Power BI dashboards

The Office of Management and Enterprise Services (OMES) Central Purchasing division is requesting proposals on behalf of the Oklahoma State Department of Education (OSDE) for development and maintenance of a Power BI dashboard environment, with proposals due November 19, 2026 at 3:00 p.m. Central Standard Time. A service-disabled veteran business operating as an Oklahoma firm or maintaining an Oklahoma office receives a three-percentage-point evaluation bonus.

The scope requires building a master foundational Power BI dashboard and iteratively expanding the suite of dashboards, data models, workflows, and financial reporting views as organizational needs evolve over the contract term. Mandatory vendor qualifications include a minimum of five years of Power BI dashboard experience; expertise in enterprise Power BI design and maintenance; direct experience with governmental accounting and state fiscal policies; prior advisory work at Comptroller or equivalent senior financial management level; technical expertise in business intelligence and data modeling; experience with PeopleSoft and SharePoint data modeling; and the ability to construct full business intelligence data models including DAX, relationships, and calculated fields. Third-party vendors are not permitted. All work is performed within the OSDE/OMES Power BI tenant with OSDE retaining ownership of all files from day one. Deliverables encompass dashboards supporting annual audit cycles; GAAP Package and Schedule of Expenditures of Federal Awards (SEFA) dashboards; data modeling and integration from PeopleSoft and SharePoint sources; monthly maintenance and ad-hoc reporting support; and comprehensive technical documentation.

The contract begins on the award date and continues through June 30, 2027, with five one-year renewal options available. Pricing is structured as one-time implementation costs and five-year support, maintenance, and enhancement costs, with all expenses including travel included in the total bid price. All work product and intellectual property become State property. The vendor must comply with Oklahoma information technology accessibility standards, encrypt all personal and nonpublic data at rest and in transit, maintain U.S.-based data centers, and obtain state certification and accreditation approval. Questions are due November 3, 2026. The contracting officer is Brandy Kennedy (Brandy.Kennedy@omes.ok.gov, 405-522-8120). Bids must remain firm for 120 days following the due date and include an Authority to Operate (ATO) or confirmation that an ATO request has been submitted.