Police Department Stretching & Functional Fitness Program

The City of Bend, Oregon, located in Deschutes County, is issuing Request for Proposals No. 26-1334 for a Police Department Stretching & Functional Fitness Program. The procurement seeks qualified contractors to provide comprehensive wellness programming tailored to law enforcement personnel, delivering approximately 225 classes per year consisting of four classes scheduled every eight days to accommodate the police department's work cycle, with one additional class during the business work week. All classes will be held in-person at the Bend Police Department and are expected to last 50 minutes, generally beginning at 12:00 PM Pacific Time. In addition to structured classes, contractors must provide individual and small group coaching sessions, customized programming for varying fitness levels and job roles, and educational resources covering nutrition, injury prevention, and wellness. The cost proposal must include a flat rate per fitness class that encompasses all costs associated with planning, preparation, instruction, and delivery, plus a separate hourly rate for non-class services such as individualized coaching, consultations, meetings, and assessments. Evaluation will be based on project understanding and approach (400 points), project team experience and quality of service (350 points), and cost (250 points), with an additional 100 points available if interviews are conducted, totaling 1,000 possible points. The proposal submission deadline is March 5, 2026, at 3:00 PM Pacific Time through the City of Bend eProcurement Portal, and questions must be submitted in writing through the Portal no later than ten working days prior to the deadline. All contractor instructors must meet Criminal Justice Information Services (CJIS) compliance standards, including background checks, CJIS Security Awareness Training, and confidentiality agreements before performing any work, with failure to comply constituting grounds for contract default and potential termination.

There are no specific set-aside designations or restrictions mentioned that would limit participation to particular categories of businesses; however, the City of Bend's non-discrimination policy and federal civil rights requirements apply to all proposers. All bidders must certify compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and Oregon Revised Statutes 659A, and must confirm they will not discriminate against minority-owned, women-owned, emerging small business enterprises, or businesses owned by disabled veterans in awarding subcontracts. The contract documents do not identify any incumbent vendors or current contractors. The City of Bend has allocated a yearly budget of up to $80,000 for this project and anticipates contracting for an initial one-year period, which may be renewed for up to four additional one-year periods if agreed upon by both parties. Contractors must be classified as independent contractors responsible for their own federal and state taxes and workers' compensation coverage and must maintain commercial general liability insurance with minimum coverage of $2,000,000 per incident and in aggregate, as well as commercial automobile liability insurance with a $2,000,000 combined single limit. The City retains the right to terminate the contract with 30 days' notice or immediately for cause, including failure to maintain required licenses or comply with applicable regulations.