Peerless Pump Parts & Services UTC

The City of Columbus, Ohio, Division of Water is requesting quotations for a Universal Term Contract for OEM Peerless Pump parts and repair services effective through September 1, 2028, with specification questions due August 13, 2026 at 4:00 p.m.

The contract covers parts and labor-intensive repair services for 12 Peerless pump models (30 HP to 1,500 HP) serving three water treatment facilities: Dublin Road Water Plant, Hap Cremean Water Plant, and Parsons Avenue Water Plant. Offerors must demonstrate five years of documented experience providing comparable Peerless pump materials and warranty services, and must submit references from at least four customers with similar scope, complexity, and cost requirements.

Pricing is submitted as a firm, fixed discount percentage applied to manufacturer price lists or web catalogs, F.O.B. Destination, Freight Prepaid and Allowed. The City estimates annual spending of approximately $140,000 for parts and $40,000 for labor services, though this represents an estimate only and does not guarantee minimum purchases; the City reserves the right to purchase up to twice the estimated quantity. Labor rates must be provided for regular time, time-and-a-half, and double-time repair work; pickup and delivery services must be quoted per trip. Minimum order requirements and 15-calendar-day delivery timeframe are required elements of the quote.

Successful bidders must obtain liability insurance with limits of $1,000,000 per person and accident, maintain workers' compensation coverage, and comply with the City's responsible wage requirement of $21.33 per hour for service contracts. No price adjustments are permitted during the first 12 months; thereafter, no more than two adjustments may occur during the contract term, subject to the Finance and Management Director's discretion and 30 days' notice. The City reserves the right to cancel with 30 days' written notice if cumulative price increase requests exceed 15 percent. One optional one-year extension is available subject to mutual agreement and identical pricing and escalator terms. Specification question responses will be posted by August 20, 2026 at 4:00 p.m.