On-Call Survey Consultant Services

The City of Pasadena Public Works Department, Engineering Division is requesting proposals for on-call survey consultant services, with proposals due July 21, 2026 at 5:00 p.m. and questions due July 7, 2026 at 5:00 p.m. Proposers must hold a California Professional Engineering License and California Professional Land Surveyor License to be eligible.

The scope includes subdivision map checking, legal description and plat preparation, boundary surveys, right-of-way centerline establishment with monumentation, street cross-sections and profiles, benchmark establishment, three-dimensional aerial topography mapping, Digital Terrain Models in AutoCAD format, utility pothole surveys, and field work using Global Positioning Survey techniques with U.S. State Plane California Zone 5 (NAD83) and North American Vertical Datum of 1988. Project commencement is required within five working days of authorization. The City does not guarantee a minimum amount of work or hours.

The initial contract term is four years from City execution, with one optional one-year extension subject to City Manager approval. This is an on-call services arrangement with no stated contract value; pricing must include all professional time, materials, supplies, travel, lodging, and incidental costs with no separate City reimbursement for costs not included in the proposal. Contractors must comply with Pasadena's Living Wage Ordinance if the contract total exceeds $25,000 and the City's Minimum Wage requirements. Contractors must maintain Commercial General Liability ($1 million per occurrence), Automobile Liability ($1 million per accident), Workers' Compensation (Statutory Limits plus $1 million Employer's Liability), and Professional Liability / Errors and Omissions ($2 million per occurrence and aggregate) insurance with the City named as additional insured and a minimum A.M. Best rating of A:VII.

Evaluation criteria are experience and technical competence (30 points), subdivision map review and survey monument inspection experience (20 points), time commitment and availability (20 points), references from municipal agencies (20 points), local Pasadena business status (5 points), and small or micro-business certification (5 points). The City reserves the right to award one or multiple contracts. Proposals must be submitted electronically through the City's eProcurement Portal and include a California Professional Land Surveyor License, Relevant Experience Form documenting five similar projects with owner references, and mandatory City forms including Conflict of Interest Disclosure, Disqualification Disclosure, Civil Litigation History Certification, Declaration of Noncolusion, Designated Representatives and Key Personnel, Taxpayer Protection Amendment Disclosure, Identity Confirmation and Corporate Authorization, Unique Entity ID (SAM.gov registration), and Federal Required Certification regarding lobbying compliance.