Alvarez, Erika

From: Wu-Bowman, Yannie Sent: Friday, June 19, 2026 4:07 PM To: Alvarez, Erika Subject: RE: 6-19-26 On-Call Survey Consultant Services Specs-schedule

Thanks Erika, timeline updated.

From: Alvarez, Erika <ealvarez@cityofpasadena.net> Sent: Friday, June 19, 2026 4:03 PM To: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net> Subject: Re: 6-19-26 On-Call Survey Consultant Services Specs-schedule

I don't need a meeting please update the timeline and I can approve.

Thank you Erika

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From: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net> Sent: Friday, 19 June 2026 15:55:00 To: Alvarez, Erika <ealvarez@cityofpasadena.net> Cc: Maue, Brent <bmaue@cityofpasadena.net>; De La Torre, Rosa <rdelatorre@cityofpasadena.net> Subject: RE: 6-19-26 On-Call Survey Consultant Services Specs-schedule

Hi Erika, I believe I have addressed all your comments Are there any unresolved issues on your end? If not, would you please approve the project so that we can advertise as soon as possible? Thank you.

Regards, Yannie Wu-Bowman, P.E.

Principal Engineer City of Pasadena Department of Public Works 175 N Garfield Ave Pasadena, CA 91101 Tel: (626) 744-3762 ywu-bowman@cityofpasadena.net

From: Cheung, Lesley <lcheung@cityofpasadena.net> Sent: Friday, June 19, 2026 2:48 PM To: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Monroy, Caroline <cmonroy@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Diaz, Daniel <ddiaz@cityofpasadena.net>; Maue, Brent <bmaue@cityofpasadena.net>; De La Torre, Rosa <rdelatorre@cityofpasadena.net> Subject: RE: 6-19-26 On-Call Survey Consultant Services Specs-schedule

Hi Yannie, HR and I have reviewed and this RFP can be posted. It does seem to fit within an exception for AB 339 since it a public works project. HR does intend on M&C with AFSCME and will handle, but you can post the RFP in the meantime.

Thanks, Lesley Cheung Assistant City Attorney 100 N. Garfield Ave. Room N210 Pasadena, CA 91101 T: (626) 744-4256 F: (626) 396-7815 lcheung@cityofpasadena.net

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From: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net> Sent: Friday, June 19, 2026 2:40 PM To: Monroy, Caroline <cmonroy@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Diaz, Daniel <ddiaz@cityofpasadena.net>; Cheung, Lesley <lcheung@cityofpasadena.net>; Maue, Brent <bmaue@cityofpasadena.net>; De La Torre, Rosa <rdelatorre@cityofpasadena.net> Subject: 6-19-26 On-Call Survey Consultant Services Specs-schedule

Good Afternoon all, Could someone please advise on the next steps for this project?

Our section originally submitted the RFP in the system with a tentative advertising date of June 15, as several current on-call survey consultant contracts are scheduled to expire by November of this year.

If a meeting would be helpful to discuss a path forward, or if any additional information is needed from our group, please let us know.

Thank you.

Regards, Yannie Wu-Bowman, P.E.

Principal Engineer City of Pasadena Department of Public Works 175 N Garfield Ave Pasadena, CA 91101 Tel: (626) 744-3762 ywu-bowman@cityofpasadena.net

From: Monroy, Caroline <cmonroy@cityofpasadena.net> Sent: Tuesday, June 16, 2026 2:49 PM To: De La Torre, Rosa <rdelatorre@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net>; Cheung, Lesley <lcheung@cityofpasadena.net> Subject: RE: 6-16-26 On-Call Survey Consultant Services Specs-schedule

Also, we might not need to comply with the AB 339 timing requirements if this fits in the exemption of 3504.1(d)(2). That doesn’t exempt us from the MOU requirements to meet and confer, but I want to raise we might not be stuck with AB 339 depending on how we use the land surveyors.

Caroline K. Monroy (she/her) Assistant City Attorney City of Pasadena

(626) 744-4141 cmonroy@cityofpasadena.net

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From: Monroy, Caroline <cmonroy@cityofpasadena.net> Sent: Tuesday, June 16, 2026 8:49 AM To: De La Torre, Rosa <rdelatorre@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net>; Cheung, Lesley <lcheung@cityofpasadena.net> Subject: RE: 6-16-26 On-Call Survey Consultant Services Specs-schedule

Jaime, Can you also review the scope of work to make sure we aren’t running into potential misclassification issues with respect to the level of supervision/control over the work?

There are references in Section 6.2 to coordinating closely with the city engineer and city staff, prioritizing city tasks “as directed” and adhering to certain deadlines unless “otherwise directed in writing by the City Engineer.” I’m concerned about the level of control we could exercise over the contractors, and I think it’d be good for PW and HR to work together to figure out what is appropriate here.

Adding Lesley in case this needs attorney input.

Thanks, Caroline K. Monroy (she/her) Assistant City Attorney

City of Pasadena

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From: De La Torre, Rosa <rdelatorre@cityofpasadena.net> Sent: Tuesday, June 16, 2026 8:38 AM To: Alvarez, Erika <ealvarez@cityofpasadena.net>; Monroy, Caroline <cmonroy@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net> Subject: 6-16-26 On-Call Survey Consultant Services Specs-schedule

Hi, I checked the schedule of fees they provided with their current contract and they do list some positions that may be similar to what the City has.

@Arellano, Jaime what would be the next steps?

Thank you, Rosa De La Torre Program Coordinator Department of Public Works Engineering Services P: (626) 744-6736 E: rdelatorre@cityofpasadena.net

From: Alvarez, Erika <ealvarez@cityofpasadena.net> Sent: Tuesday, June 16, 2026 8:33 AM To: Monroy, Caroline <cmonroy@cityofpasadena.net>; De La Torre, Rosa <rdelatorre@cityofpasadena.net>

Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Subject: RE: 6-16-26 On-Call Survey Consultant Services Specs

Good Morning, The question is there :

Thank you, Erika E. Alvarez, MPA, CPPO, NIGP-CPP Purchasing Administrator City of Pasadena • Finance Department 100 N. Garfield Ave., Room S323 • Pasadena, CA 91101 O: (626) 744-7477 F: (626) 744-6757 ealvarez@cityofpasadena.net

From: Monroy, Caroline <cmonroy@cityofpasadena.net> Sent: Tuesday, June 16, 2026 8:23 AM To: De La Torre, Rosa <rdelatorre@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net>; Arellano, Jaime <jarellano@cityofpasadena.net> Subject: RE: 6-16-26 On-Call Survey Consultant Services Specs

Ok, if we don’t have any classifications that perform any of the work the surveyor will do, then there is no need to meet and confer. This question is broader than whether we have a Land Surveyor Engineer classification; we need to conclude that the contractor will not perform services that are within the scope of work of a job classification represented by a union. That is both under our union MOUs and a new state law called AB 339.

I’m adding Jaime for awareness.

Erika, there is supposed to be a screening question so that people know to contact HR when building RFPs for contractor services. Is that in OpenGov yet?

Thanks, Caroline K. Monroy (she/her) Assistant City Attorney City of Pasadena

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From: De La Torre, Rosa <rdelatorre@cityofpasadena.net> Sent: Tuesday, June 16, 2026 8:19 AM To: Monroy, Caroline <cmonroy@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net> Subject: 6-16-26 On-Call Survey Consultant Services Specs

Hi, No I did not. We have had a similar type contract in place since 2017 and have not had to meet and confer. I’m assuming you are asking because of the Engineers, but I don’t think it would apply as the City does not employ Land Survey Engineers.

Thank you, Rosa De La Torre Program Coordinator Department of Public Works Engineering Services

P: (626) 744-6736 E: rdelatorre@cityofpasadena.net

From: Monroy, Caroline <cmonroy@cityofpasadena.net> Sent: Tuesday, June 16, 2026 8:15 AM To: De La Torre, Rosa <rdelatorre@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net> Subject: RE: 6-12-26 On-Call Survey Consultant Services Specs

Hi –

Did you ask HR about whether we need to meet and confer on this one?

Thanks, Caroline K. Monroy (she/her) Assistant City Attorney City of Pasadena

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From: De La Torre, Rosa <rdelatorre@cityofpasadena.net> Sent: Friday, June 12, 2026 9:25 AM To: Monroy, Caroline <cmonroy@cityofpasadena.net>; Alvarez, Erika <ealvarez@cityofpasadena.net> Cc: Wu-Bowman, Yannie <YWu-Bowman@cityofpasadena.net>; Diaz, Daniel <ddiaz@cityofpasadena.net> Subject: 6-12-26 On-Call Survey Consultant Services Specs

Hi Caroline and Erika, We wanted to check whether you need anything additional from us to complete the approval of the On-Call Survey Consultant Services specs. These have been pending since 6/2, and we’re hoping to move forward.

Please let us know if there are outstanding concerns we can help resolve.

Thank you, Rosa De La Torre Program Coordinator Department of Public Works Engineering Services P: (626) 744-6736 E: rdelatorre@cityofpasadena.net