Office Supplies

The Minnesota Department of Administration is requesting proposals on office supplies for State agencies and Cooperative Purchasing Venture (CPV) members through RFP SWIFT Event No. G0210-2000018423, with proposals due July 23, 2026 at 3:00 p.m. Central Time and questions due July 13, 2026 at 3:00 p.m. Central Time. Vendors must integrate with the State's eProcurement system via Punch-Out Catalog functionality, offering real-time pricing, inventory visibility, and direct shopping-cart integration.

Targeted group, economically disadvantaged, and veteran-owned businesses receive 12 percent preference points; eligible DEED/DHS providers receive 6 percent preference points. The State qualifies small businesses under Minnesota's Office of State Procurement (OSP) size standards and Minnesota's Small Business Procurement Program based on minority ownership, women ownership, disability status, veteran status, or location in economically disadvantaged counties for preference eligibility.

The scope covers comprehensive office supplies including office supplies, copy paper, toner, ink, and remanufactured cartridges. Responders must be Original Equipment Manufacturers, Authorized Manufacturers, or Authorized Distributors for each brand offered and provide current product catalogs. Contractors must maintain a minimum 98 percent next-day fill rate with no minimum order requirements, deliver FOB destination with freight prepaid and included in pricing, and provide customer service 8:00 a.m. to 4:30 p.m. Central Time Monday through Friday excluding State holidays. Copy paper must meet minimum 30 percent post-consumer waste content with no virgin paper allowed. Contractors must submit quarterly usage reports and remit a 1 percent administrative fee on total spend.

The estimated one-year contract value is $7 million to $10 million, though neither minimum nor maximum. The contract term runs September 1, 2026 through August 31, 2027, with options to extend up to an additional 48 months in State-determined increments. The State reserves the right to award to single or multiple responders and may negotiate with the highest scoring responder. Cost proposals remain firm for 90 days from submission. Evaluation uses two-tier scoring: Tier 1 emphasizes cost discount (700 points), Punch-Out Catalog Solution (200 points), and responsiveness/terms acceptance (100 points); Tier 2 assesses cost discount (500 points), Product and Operational Requirements (200 points), and Sustainability Programs (150 points). The contract is non-exclusive; the State retains the right to procure similar goods from alternative sources.