Office_Supplies.pdf

Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL (RFP). Non-electronic and email responses WILL NOT BE ACCEPTED.

The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.

PURPOSE. The Department of Administration is requesting proposals from qualified vendors to provide office supplies to State agencies and Cooperative Purchasing Venture (CPV) members.

Contractor(s) must be capable of providing a comprehensive line of office supplies at contracted pricing through an online ordering system, along with delivery services to locations throughout the State of Minnesota. Contractor(s) must also maintain sufficient staffing and resources to support customer service, order processing, order fulfillment, and overall contract administration.

The State intends to utilize the State’s Punch-Out Catalog functionality for this contract. The awarded Contractor(s) shall provide and maintain a punch-out catalog that enables buyers and requestors to access the Contractor’s website directly from the State’s eProcurement system, browse contracted items, and return a shopping cart or buy-list into the eProcurement requisition process for order submission and approval.

This Punch-Out Catalog functionality will enable real-time display of pricing, item quantities, and product availability, resulting in increased order accuracy, reduced administrative time and costs, and improved procurement efficiency. The solution will also provide the State with the ability to generate reports and collect detailed spend data for analysis and contract management purposes

CONTRACT TERM: The term of this contract is anticipated to run from September 2026 through August 2027, with the option to extend up to an additional 48 months in increments determined by the State.

SUBMITTING QUESTIONS: The deadline for submitting questions is July 13, 2026, at 3:00PM, Central Time.

Questions must be submitted in writing to Molly Gunderson at molly.gunderson@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.

SWIFT HELP DESK: Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.

General Comments

- Review the following documents prior to submitting a response:

1. Event Details

2. RFP Content

3. RFP Attachments

4. Sample Contract and Contract Exhibits

An additional information document is used during this event. Responders should complete and submit the additional information document attached to this event.

A price schedule document is used during this event. Responders must fill out and submit the price schedule attached to this event.

Complete and upload with your response all applicable Attachments, Including:

1. Responder Declaration (Attachment A of the RFP Attachments)

2. Exceptions to the State’s Terms and Conditions, if any (Attachment B of the RFP Attachments)

3. Responder Forms, Workforce and Equal Pay Declaration Page (Attachment D of the RFP Attachments)

4. Additional Information (Attachment E of the RFP Attachments)

5. Attachment F: Punch-Out Catalog Solution

6. Attachment G: Product and Operational Requirements

7. Attachment H: Sustainability Programs

8. Attachment I: Sample Packing Label and Packing Slip

Event Details

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 1 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

9. Attachment J: Samples of Current Reporting Capabilities

10. Exhibit D: Price Schedule Exhibit D: Supplement 1, Sample Invoice and Sample Quote

11. VPAT 2.5 INT - Accessibility of Services or Products

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 2 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 3 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.

Question Response Upload the Event Price Schedule as instructed.

Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 4 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 5 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 07/12/2026 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 6 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000018423 Sell RFx 7 Event Round Version 1 1 Event Name Office Supplies Start Time Finish Time 06/26/2026 08:00:00 07/23/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No