Monthly HVAC maintenance and service

The Hawaii Department of Health, Hawaii State Hospital is requesting sealed bids for monthly HVAC maintenance and service of chill water equipment and related systems serving the New Patient Facility, Building Q, and near Guensberg Building on the hospital campus in Kaneohe, with bids due September 2, 2026 at 2:00 p.m. HST. Questions are due August 28, 2026 at 2:00 p.m. HST, with answers published August 31.

Bidders must be registered companies doing business in Hawaii — individuals and sole proprietors are ineligible. A Certificate of Vendor Compliance through Hawaii Compliance Express is required. The contract is subject to Hawaii wage requirements under Hawaii Revised Statutes Section 103-55, establishing minimum compensation at rates paid to Hawaii public officers and employees performing similar work.

The scope encompasses monthly, quarterly, semi-annual, and annual inspections and maintenance of three chiller systems (two centrifugal chillers at the New Patient Facility, two at Building Q, and one air-cooled chiller near Guensberg), plus six air handling units, cooling towers, pumps, and associated equipment. The contractor must provide 24-hour emergency service with a two-hour response time; scheduled work is performed 7:00 a.m. to 3:30 p.m., Monday through Friday, with off-hours work at 1.5 times the hourly rate. All parts, materials, labor, refrigerants, and tools are included in the contract price; water treatment is excluded. The contractor must maintain service logs, document all activities, and submit monthly reports to the Contract Administrator.

Bidders must demonstrate substantial experience in centrifugal chiller and air conditioning equipment maintenance and repair. At minimum, one journeyman chiller mechanic must hold ten years of Trane chiller experience; all journeyman mechanics must be certified in Trane or Carrier chiller systems. Bidders submit a Wage Certificate, Offeror's Qualification Form, Offeror's Employee Qualification Form, Form OF-1, Form W-9, and proof of general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, plus automobile liability insurance of at least $1,000,000 per accident.

The contract period is one year from execution, with options to extend for up to four additional one-year periods upon mutual agreement and subject to funding availability. Compensation is hourly, with estimated annual working hours of 2,080 per employee. The State does not commit to a specific number of hours or award amount. Award goes to the lowest, most responsible and responsive bidder.